Public Works Budget Coordinator

Budget Coordinator

Join the Public Works team as a Budget Coordinator and play a hands-on role in shaping our financial planning and annual materials bids. The Budget Coordinator is responsible for planning, coordinating, and performing higher level functions related to the budgetary process. This position works directly with annual material bids in coordination with Purchasing. This position performs as a backup to the Office Manager.

Position is Open Until Filled.

Budgetary - 35%

• This position works directly in conjunction with the Public Works Director, deputy directors, managers, and division supervisors for budgetary submittal of ten separate division budgets including the overall departmental budget. This includes equipment replacement and the Public Works annual budget book.
• Determine deadlines and arrange budget meetings, organize data, and update budget spreadsheets for submission to the Finance Department.

Accounts Payable - 35%

• This position requires the use of multiple computer programs including Accela, Workday, Word, Excel, and Cartegraph.
• Enter requisitions for all bids and contract renewals/extensions.
• Responsible for payments including scanning invoices for payment.
• Responsible for journal entries to invoice other County departments.

General - 10%

• Troubleshooting skills required for this position. Coordination of annual inventory between multiple programs. Research discrepancies between on-hand inventory totals and year end physical counts.
• Enter contract and material information into cost accounting system.
• Assist with the preparation of annual material bids and prepare memos for Purchasing Department.
• Coordinate and track training efforts related to LTAP classes for Road Scholar 1 and Supervisory Skills. Manage procedures for employees regarding travel and registration efforts.

Reconciliation / Deposit - 10%

• Reconciler for all Public Works purchase cards by reviewing transactions weekly and reconciling credit card statements at the end of each month, including maintaining a monthly transaction file.
• Deposit monies received for ROW, oil rig permits, and transport permits on a weekly basis, including running reports to verify totals on a weekly and monthly basis.
• Prepare and reconcile monthly fuel spreadsheet to track deliveries and processes individual fuel invoices for employees when fuel site is down.
• Update Monthly Fee Income Report which accounts for monies for access, ROW, transport, oil rig, and grading permits.
• Prepare annual Oil Rig Move Trust Fund for submittal to the Finance Department showing expenditures and revenues received each year.

Accounts Receivable - 5%

• Prepare Accounts Receivable invoices as well as invoices for culverts, and annual maintenance for towns per agreements. Track and monitor the status of these receivables.

Other Duties as Assigned - 5%

• Responsible for ordering supplies for all divisions as needed.
• Assist with callers from main department phone line.
• Assist with walk-in traffic as a backup.

Required for All Jobs

• Performs other duties as assigned
• Complies with all policies and standards

Required Education

• High School Diploma/GED

And

Required Work Experience

• Four years' experience of increasingly responsible job-related duties.

Or

• Any equivalent combination of education and experience that will provide the necessary skills.

Preferred Education

• Bachelor's degree in accounting or business administration with emphasis in accounting.

Preferred Work Experience

• Some level of local government experience, familiarity with Cartegraph, with knowledge of oil and gas industry.

Licenses and Certifications

Valid regular Colorado driver's license by the employment start date and maintain a valid license for the duration of employment.

Knowledge,

Skills and Abilities

Ability to compute rate, ratio, and percent.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Considerable knowledge of budgeting and fundamental accounting practices and methods including financial reporting, accounts payable, accounts receivable, payroll.

Candidate must pass background check prior to employment start date.

Candidate must pass a substance use screening prior to employment start date.

Candidate must pass a physical demands evaluation post offer screen compatible to this position.

Phycical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential…