Event Manager

* 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
* A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.
* Benefits are effective immediately
* 100% employer provided medical & dental coverage employees (employee only option)
* 85% employer provided medical & dental coverage for employee's spouse and/or family
* Voluntary vision insurance
* Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
* 17 paid holidays and 3 personal days each year
* Summer schedule: 4-day work week - Fridays Off
* Employer paid long-term disability and life insurance premiums
* Tuition waiver & reimbursement for employees
* Tuition waiver for dependents
* PERA employer (see  for comprehensive benefits)
* Additional supplemental benefits & retirement programs available
* Access to the PERC (Aims gym) for employee & one guest
* Free parking on all campuses
* Coordinate and organize events on the Aims campus, including department or program-sponsored events, educational partnerships, community outreach, and private/corporate functions as approved and assigned.
* Provide exceptional customer service to prospective clients on the event planning process as needed by conducting tours, providing booking instructions and information, and reviewing detailed contract stipulations and information
* Provide consultation for prospective and confirmed clients about event layout and flow in event spaces.
* Create and manage the timeline, program, and task list for all assigned events
* Lead all event planning and production meetings and discussions for assigned events.
* Organize and lead collaboration with the Marketing and Communications team on event concept, graphic design/production/printing, and event marketing.
* Order and arrange all needed supplies for events.
* Coordinate audiovisual operation with Support Logistics staff.
* Secure and manage event-related volunteers and student employees as needed, including day-of event coordination.
* Secure guest speakers and entertainment as needed; review speeches, coordinate rehearsals, and work with the communications team on approval of materials.
* Schedule and maintain communication with all parties involved with the preparation, set up, tear down, and management of the event.
* Manage on-site production and vendor needs, assist with day-of-event logistical moves, and attend events as needed.
* Significant involvement in the planning and execution of all commencement activities and other college signature events.
* Bachelor’s degree in Management, Hospitality, or another related field; plus, one year of related experience or an equivalent of education and/or work experience.
* Experience using event-related database, software, and web systems.
* Strong communication skills.
* Strong organizational skills and attention to detail.
* Financial management and budgeting skills.
* Flexibility and the ability to work nights and weekends.
* Ability to establish and maintain positive working relationships with faculty, staff, students, and the general public.
* This position requires the use of a company vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance.
* Demonstrated problem-solving and decision-making skills in an event coordination capacity where high-level customer satisfaction is required, and appropriately represent the campus.
* Superior time management, multi-tasking, and cross-team support skills.
* Ability to accomplish assigned projects independently.
* Three (3) years of management or event planning experience.
* Experience working in a higher education setting.
* MP (Certified Meeting Planner) or other relevant event planning certifications.
* Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed…