Police Records Supervisor

Job Description

Full Salary Ranges: $31.11 - $40.48 Hourly

Anticipated Hiring Ranges: $31.11 - $35.79 Hourly

The City of Greeley in compliance with Colorado state law includes a salary range for all positions posted. This law is intended to improve wage transparency. The City of Greeley, in support of wage transparency posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time), as well as the anticipated hiring range (the range within which the City anticipates making an offer).

The actual offer extended will be based on your years of relevant experience, education, certifications and potentially other factors.

City of Greeley’s Total Rewards: The City of Greeley is proud to offer a robust benefits package in addition to your wages. This package includes health and wellness, retirement savings, discounted access to Greeley facilities and more.

Benefits: This position is benefits eligible. Please view our benefits guide here.

The Police Records Supervisor oversees the daily function of the Records Department and supervises Records Department staff.

Minimum Requirements

• High school diploma or equivalent.
• Three (3) years of relevant experience.
• Extensive knowledge of software specific to the Records Department.
• Extensive knowledge of the criminal justice system and the manner in which various entities interact.
• Expertise in NIBRS reports criteria.
• Current and valid certification in the Colorado Crime Information Center / National Crime Information Center computer systems.

OR

• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job.

AND

• Possession of a valid driver’s license.

• Strong leadership skills.
• Ability to work with and handle difficult situations and people.
• Ability to reason through complicated and unusual circumstances.
• Ability to communicate via phone, e-mail, and in person with a variety of people in various departments.
• Ability to respond promptly and fulfill requests in a timely manner.
• Ability to prioritize tasks and adjust according to business needs.
• Ability to conduct research and analyze potential solutions.

• Oversees daily operation of the Records Department to include, but not limited to, scheduling staff and ensuring functionality of equipment, software, and other tools.
• Analyzes, reviews, and conducts quality control of all work products to include, but not limited to, quality assurance checks, review of ‘hot file’ entries, and providing feedback to staff.
• Mentors and supervises individual staff members to include, but not limited to, providing coaching, counseling, developing, directing, evaluating, assigning work, and assisting in interviewing and hiring.
• Performs tasks that require expertise beyond that of the Records Specialists to include, but not limited to, sealing criminal justice records, processing confidential law enforcement investigative reports, validating property and persons entered into state and national databases, preparing bank deposits for funds received in records as payment for documents, and completing ‘fast track’ booking records received from the courts.
• Receives and reviews requests for reports and documents, ensuring request is in compliance with state and federal statutes and prepares the documents accordingly.
• Researches, troubleshoots, and resolves issues and problems related to recordkeeping.
• Guides and trains new employees.
• Evaluates departmental and City needs and assigns tasks and staff to meet those needs.
• Orders office supplies.
• Approves timecards.
• Conducts employee evaluations.
• Performs additional duties as assigned.

• Organizes and delegates assignments to team members.
• Hires, trains, motivates and coaches employees.
• Evaluates employee performance and goal setting.
• Hold employees accountable for assigned tasks and goals.
• Provides timely and constructive feedback and training opportunities.
• Provides training opportunities with a focus on employee development.
• R…