Receptionist​/Office Assistant

Careers — Receptionist / Office Assistant

AK Pizza Crust, a privately held food manufacturer employing more than 400 people with multiple facilities.

Reporting to the Cash Manager. We are seeking a friendly, organized, and dependale Receptionist / Office Assistant to be the welcoming face of our company and provide essential administrative support.

-Phones: receives incoming calls promptly and professionally. Screens and transfers calls to correct extension (all Company facilities are served by central reception). Screens out unwanted / nuisance calls. Answers general inquiries.
- Receives visitors promptly, courteously and professionally. Screens out unwanted / nuisance visitors; managers are seen by appointment only. Ensures that all visitors are signed in, announced and escorted in compliance with Food Safety policies.
- Greet job applicants in a professional and welcoming manner, and assist them with the application process, including form completion and document submission.
- Maintains a safe, secure facility by following Company procedures when admitting visitors, locking doors, etc.
- Complete remote deposit for incoming checks delivered to the Company
- Match bi-weekly AP checks with remittances and prepare for mailing to vendors
- Assist Accounts Receivable Specialist with daily invoicing
- Sort and disperse mail; orders postage.
- Assists the HR Recruiter with filing, phone list, data entry and additional projects as needed.
- Deliveries: signs for incoming deliveries and notifies recipients of their arrival.

-Coordinates outgoing shipments as needed.
- Review the packing slips and BOL’s for received product in File Bound.
- Review and upload credit card receipts for expenses into File Bound
- Maintain records for employee signed driver policies and insurance documentation
- Assist with other projects, as assigned, by Finance and other departments
- Copier: changes toner; keeps copy paper stocked; contacts service provider for repairs.
- Provides general office support to Company management, performing tasks such as copying, faxing, printing, scanning, envelope stuffing, etc.
- Maintain the confidentiality of sensitive employee data and information relating to employee, Company and management issues including, but not limited to, personal employee information, new-hire and termination. Company operations, sales and management information, Company expenses, and accounts receivable and payable.
- Maintains a presentable and orderly front office area: light cleaning, watering plants, stocking copy paper and office supplies, etc. Reception area should always be neat and make a good impression.

Requirements:

- Ability to maintain confidentiality and discretion with any and all information related to Company operations, sales, financials, and personnel matters.

- Good communication and organizational skills.

- Ability to multi-task; effective time management.

- Dependability (good attendance) and flexibility (available as needed).

Receptionist / Office Assistant Green Bay, WI

AK Pizza Crust, a privately held food manufacturer employing more than 400 people with multiple facilities.

Reporting to the Cash Manager. We are seeking a friendly, organized, and dependale Receptionist / Office Assistant to be the welcoming face of our company and provide essential administrative support.

-Phones: receives incoming calls promptly and professionally. Screens and transfers calls to correct extension (all Company facilities are served by central reception). Screens out unwanted / nuisance calls. Answers general inquiries.
- Receives visitors promptly, courteously and professionally. Screens out unwanted / nuisance visitors; managers are seen by appointment only. Ensures that all visitors are signed in, announced and escorted in compliance with Food Safety policies.
- Greet job applicants in a professional and welcoming manner, and assist them with the application process, including form completion and document submission.
- Maintains a safe, secure facility by following Company procedures when admitting visitors, locking doors, etc.
- Complete remote deposit for incoming checks delivered…