Administrative Assistant

Are you highly organized, people-focused, and enjoy keeping things running smoothly behind the scenes? We're looking for a dependable and detail-oriented Administrative Assistant to support our team and serve as a welcoming first point of contact for customers, vendors, and internal partners.

As an Administrative Assistant, you'll play a key role in the daily rhythm of our office, including:

• Serve as the friendly face and voice of the company by answering incoming calls and greeting visitors.
• Support office operations by managing reception duties and closing the front office at 4:30 p.m.
• Maintain accurate records by verifying acknowledgements and updating vendor catalogs in our database.
• Assist with registering O&M requests, warranties, and closeout documentation.
• Prepare, proof, and send professional submittals and correspondence to customers.
• Create and organize job files to support the engineering team.
• Lend a hand with additional administrative tasks such as processing Fed Ex shipments, certified mail, and end-of-month file purging.

No two days are exactly the same, and you'll have opportunities to step in where help is needed and grow your skills along the way.

We're seeking someone who brings:

• Strong attention to detail and excellent grammar skills.
• Proficient typing and basic math abilities.
• The ability to prioritize tasks and adapt as needs change.
• Clear communication skills and a helpful, positive attitude.
• A collaborative mindset and willingness to support team goals.

You’ll be comfortable learning industry-specific terminology and working with multiple and processes.

You’ll be part of a supportive team where your contributions matter, your organizational skills are valued, and your work directly supports customers and colleagues alike. If you enjoy being the go-to person who keeps things running smoothly, we’d love to meet you!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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