Assistant Project Manager

Hours: Full-time, Monday through Friday (8:00 a.m. to 5:00 p.m.)

Company

Description:

H.J. Martin and Son is a specialty contractor with services in residential & commercial flooring, commercial glass, walls & ceilings, doors, hardware & specialties, and millwork & FF&E, along with national retail solutions, including fixture installation. Founded in 1931, the fourth-generation company works nationwide from its headquarters in Green Bay, WI.

The Assistant Project Manager works closely with the Project Manager to bid and run active projects for the National Installation division. In this division, the company acts as the General Contractor working with leading retailers across the country. This position manages day-to-day project activities and customer communication, prepares and reviews subcontractor scope packages for general contracting work, and works with customers and superintendents to resolve field issues as they come up, while also providing administrative support to our National Installation team.

• Support the Project Manager and National Installation team through every stage of the project
• Before the Project
• Assist with bidding by reviewing small projects, completing bid sheets, and obtaining subcontractor/vendor quotes for materials, equipment rentals, and other project needs
• Review the project scope of work to create bid packages for each trade, and review the subcontractor bids received
• Process RFIs and answer subcontractor questions
• Prepare proposals and bids, clearly listing pricing and any special conditions or exclusions
• Work with the Project Manager and the project team to set the work schedule, staffing needs, and any special job conditions
• Day-to-day customer communication
• Assist with pulling permits, as needed
• Lead pre-job meetings, planning, and training with installers to review the project scope and customer expectations
• During the Project
• Serve as a main point of contact for customers on day-to-day project activities, and make sure their expectations are met during installation
• Track project progress and keep the Project Manager and project team informed so production goals are met
• Coordinate subcontractors, including scheduling, changes, permit submissions, and inspections
• Serve as a point of contact for superintendents and carpenters on field issues and questions, and help resolve unexpected problems to minimize lost time
• Process customer and subcontractor change orders
• Track job costs against the budget
• Assist with project billing, invoice approvals, and reviewing weekly timecards, credit card receipts, and other paperwork
• After the Project
• Manage punch lists through completion
• Assist with job close-out documents, warranty letters, as-built plans, surveys, and other completion forms
• Assist with lien waivers and final billing
• Follow up with customers after installation to confirm they are satisfied with the final product
• Capture best practices and lessons learned, and help with project manuals and customer-focused training binders

Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

• Associate or four-year degree in construction management or a related field, preferred
• Experience with estimating, bid preparation, and subcontractor management
• Familiarity with project management software
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Ability to read and interpret construction blueprints, contracts, and specifications
• Excellent interpersonal and professional communication, both verbal and written
• Strong analytical, problem-solving, and decision-making skills
• Exceptional organizational skills with strong follow-up
• Ability to multitask and handle multiple projects in a fast-paced environment with a calm demeanor

Conditions of Employment: Must be able to pass pre-employment background check and drug screen. The employee is expected to adhere to all company policies.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER