Database and Operations Coordinator

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Northeast Wisconsin Technical College is a nationally recognized and locally trusted college dedicated to advancing the success of all students and economic vitality of the communities we serve through access, high-quality education, and strategic partnerships.

The community that we serve is home to people with a rich range of backgrounds and experiences. We are committed to supporting an environment where all students and employees thrive and succeed. We believe every team member enriches our organization with unique skills, perspectives, and solutions. We seek applicants who are motivated and equipped to support all students, to work effectively with colleagues from a range of backgrounds, and to build the vibrancy of our community.

You belong here. See why you will love working at NWTC.

Department: College Advancement - Foundation

Reports To: Executive Director of Foundation & Chief Advancement Officer

Travel: Day, Occasional

LOCATION: Green Bay

STANDARD

HOURS:

40 hours per week. Typical hours Monday - Friday 8:00 am - 4:30 pm;
Flexibility required to include other evening and/or weekend hours, as necessary.

STARTING PAY RANGE: $69,344 - $74,738 per year

Position Summary

Provides operational leadership to ensure sound fiscal practices that enable streamlined operations in, and provide scalability to, the advancement services functions of the NWTC Educational Foundation (Foundation). Responsible for the advancement department’s constituent relationship management database and records management related to data health and integrity. Establishes database entry standards and compiles reports and lists needed to conduct fundraising and stewardship activities.

Serves as Foundation’s primary gift processor and assists with financial recordkeeping.

• Manage the Raiser’s Edge donor database, including setting database standards, streamlining monthly reporting, creating and maintaining operational procedures manual, and identifying/providing training for staff.
• Responsible for complex queries, exports, and imports to database, dashboard reports, fundraising reports and comparison reports.
• Coordinates with accounting team on new fund set-up between Raiser’s Edge and Financial Edge for appropriate systems handoff when gift processing to financial management system.
• Responsible for data integrity and health updates. Conducts database clean-up to include reconciling constituent codes, remove/combine duplicate records, standardizing addresses, etc.
• Supports Foundation staff in committee meetings with preparation of reports and data as requested.
• Provides weekly gift report to fundraisers to conduct stewardship activities.

• Conducts daily gift processing function, entering gifts from all sources (checks, cash, online, credit card, payroll, in‑kind, stock transactions) aligning them with the proper donor, campaign, appeal, and fund.
• Collaborate with accounting team and Executive Director to manage efforts associated with accounting and financial matters including, but not limited to banking, accounts payable and receivable functions, purchasing, investments, endowment allocations, monthly and year‑end closing activities, annual budgeting process, daily operations, and daily cash management.
• Collaborate with Advancement and Foundation staff to manage payments to the College, ensuring compliance with grant and donor requirements.
• Perform all activities related to the preparation of month end closing and reporting.
• Manage in‑kind donations for tax and financial reporting, tax acknowledgements and compliance.
• Work with accounting team to complete annual spend analysis in accordance with Foundation policy and makes recommendations for endowment spending.
• Coordinate the annual audit activities and tax return preparation with the selected independent accounting firm. Prepare and provide work papers to conduct the audit. Review completed financial statements and tax return. Resolve any issues or questions during audit and tax return preparation.
• Maintain financial…