Accounts Payable Specialist

Salary Range: $48,840.00 To $52,000.00 Annually

Location: Greensboro, NC — National Fleet Management Headquarters
Schedule: Monday–Friday | 8:00 AM–5:00 PM
Work Setting: On-Site
Position Type: Full-Time, Permanent
Pay Range: $48,840–$52,000 annually
, based on experience

National Fleet Management is continuing to expand, and we’re looking for an experienced
Accounts Payable Specialist to support our Accounting team at our Greensboro headquarters.

This role is ideal for someone who enjoys keeping things organized, solving discrepancies, working with vendors, and making sure payments and records are accurate from start to finish.

We’re looking for someone dependable, detail-oriented, and comfortable working in a busy environment where priorities can shift throughout the day.

In this role, you’ll help manage the day-to-day accounts payable process and support other accounting functions as needed.

Your responsibilities will include:

• Processing vendor invoices from receipt through payment
• Reviewing invoices for accuracy, coding, approvals, and supporting documentation
• Matching invoices to purchase orders or related records when applicable
• Preparing and processing check runs, ACH payments, and wire transfers
• Reconciling vendor statements and resolving outstanding balances
• Researching invoice discrepancies, duplicate charges, and payment issues
• Maintaining vendor records, W-9s, and payment details
• Monitoring open invoices and payment deadlines
• Assisting with month-end close and account reconciliations
• Providing documentation for audits and accounting reviews
• Working with Operations and other departments to resolve AP-related questions
• Supporting process improvements and AP workflow efficiencies
• Cross-training in additional accounting areas as needed

• 1–3 years of accounts payable, bookkeeping, or related accounting experience preferred
• Understanding of basic accounting and accounts payable processes
• Experience with billing, accounts receivable, reconciliations, or general accounting is a plus
• Experience working in an ERP or accounting system
• Karmak experience is helpful but not required
• Familiarity with AP automation or electronic invoice workflow systems is a plus
• Proficiency with Microsoft Excel and Microsoft Office
• Strong organizational and time-management skills
• High level of accuracy and attention to detail
• Ability to research and resolve discrepancies independently
• Strong written and verbal communication skills
• Ability to manage multiple deadlines and priorities
• Willingness to learn new processes and support the broader Accounting team

The person who succeeds in this role is someone who takes responsibility for their work and follows things through to completion.

You’ll likely be a strong fit if you:

• Stay organized even when things get busy
• Notice small details others may overlook
• Follow up instead of allowing issues to sit unresolved
• Work efficiently while maintaining accuracy
• Ask questions when something doesn’t look right
• Communicate clearly with vendors and internal departments
• Enjoy figuring out why numbers don’t match
• Are willing to jump in and help the team when needed

National Fleet Management provides heavy‑duty truck maintenance and repair services to commercial fleets throughout multiple states.

As the company continues to expand, our Accounting team is growing alongside the business. This position offers the opportunity to broaden your accounting experience, cross‑train in additional functions, and take on increased responsibility as you grow with the organization.

• HSA and FSA options
• 401(k) Profit Sharing Retirement Plan with employer match
• Paid Time Off
• Paid…