Constituency Coordinator

Job Summary

The duties and responsibilities of the Constituency Coordinator include planning and managing varying sizes of organizational events. They are responsible for handling the day-to-day administration of events and programs, which may include order placements; BEO reviews; vendor negotiations; travel planning; attendee participation; registration tracking; gathering swag for organization meetings, internal and external; managing organization conference room calendar for on-site meetings; working with IT to confirm technology is appropriate and working properly for meetings;

and resolving issues quickly. The Constituency Coordinator will also help develop strategic plans for assisting with large event planning for our affiliate organizations in order to strengthen relationships and partnerships.

• Serves as point of contact for organizational events, including ACA, ACES, CRBS, and Board Meetings - NBCC, CCE and NBCCF.
• Supports additional organizational meetings as needed.
• Manages conference room calendar for the organization.
• Ensures the conference room is properly set up for all meetings, including NBCC, CCE, and NBCCF Board meetings, NCBLCMHC Executive Board meetings, SME meetings, HR organization functions.
• Other duties as assigned.

• Adaptability – Ability to adjust to circumstances and think creatively.
• Collaboration and Teamwork – Ability to work cooperatively with other individuals and make valued contributions to the outputs of others in order to assist own team or project to achieve the required outputs.
• Communication – Ability to listen to others, process information, and communicate effectively in oral and written formats, including knowledge of the structure and content of the English language.
• Mathematical – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Technical Knowledge – Working knowledge of Microsoft 365 products. Working knowledge of desktop publishing software.

• Bachelor's degree required.
• 2 years of customer service experience required.
• 2 years of database management and/or computer experience required.
• Excellent verbal and written communication skills required.
• Ability to pay close attention to detail for accuracy and thoroughness in completing work.
• Or equivalent combination of education and experience.

• Business degree preferred.

• Remote.

All positions, regardless of current work location noted on this job description, may change work location requirements from time to time based on business demand.

• Occasional travel required.

• Medical, dental, and vision coverage
• 401(K) retirement plan with a 6% company match
• Discretionary profit sharing of 2%
• Dependent care FSA and Medical health savings account - employer contributions
• Paid time-off programs (sick, vacation, personal, floating)
• 10 observed paid holidays
• Paid winter holiday break

Entry level

Full-time

Other

Mental Health Care