Executive Assistant Aftermarket Solutions & Uptime

Executive Assistant – Aftermarket Solutions & Uptime

Location:

Greensboro, NC, US 27409

Position Type:
Professional

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next‑gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Are you an experienced senior executive assistant with exceptional organizational skills and a talent for multitasking? Do you thrive in fast‑paced environments, demonstrate proactive problem‑solving, and communicate with professionalism? If so, we invite you to explore this exciting opportunity to support our SVP of Aftermarket Solutions & Uptime Customer Support. This role requires a resourceful and reliable individual who can anticipate needs, prioritize tasks, and contribute to a positive work environment.

If you are ready to make a meaningful impact and support senior leadership, we would love to hear from you.

Location:

Greensboro, NC – this position is not a remote role (onsite only)

• Provide comprehensive administrative support to the SVP, including managing complex calendars, organizing meetings and events, coordinating travel arrangements, both domestic and international, and preparing reports—all with the highest level of confidentiality and professionalism.

• Coordinate and follow up on plans and activities within the management team to ensure timely execution and alignment with department goals.

• Facilitate clear, effective communication within the team, as well as with other departments and external stakeholders, promoting collaboration and transparency.

• Serve as the primary contact for work environment topics within the department, addressing concerns and recommending solutions.

• Independently manage delegated tasks and proactively propose process improvements to optimize efficiency and effectiveness.

• Arrange travel and handle expense reports with accuracy, ensuring compliance with company policies.

• Reconcile monthly corporate credit card statements, maintaining meticulous financial records.

• Coordinate all aspects of meetings and special events (onsite and offsite)

• Prepare presentations for meetings as needed.

• Verify incoming invoices, expense reports, and process for payment.

• Handle multiple inquiry calls, screen calls, and delegate customer/ stakeholder concerns where appropriate.

• Coordinate and support introduction of new employees together with responsible manager as needed. (equipment, IT and scheduling)

• Other duties as assigned

• Maintains a positive attitude
• Works collaboratively within a team
• Uses Microsoft Word, Excel, PowerPoint, and Outlook efficiently
• Manages multiple tasks simultaneously with accuracy and timeliness
• Demonstrates organizational abilities
• Handles confidential information appropriately
• Communicates effectively in writing

• Associate degree in Business Administration, Office Technology or a related field, or equivalent experience.
• Extensive professional experience as a senior executive assistant or in similar roles.
• A minimum of 5+ years of executive administrative experience, preferably in a global environment.
• Ability to work effectively with individuals in various positions.
• Demonstrated teamwork skills and ability to contribute to a positive team environment.
• Ability to listen, understand detailed discussions, and translate information into documentation and actions.
• Excellent verbal and written communication skills.
• Proficient experience with Office 365 and willingness to learn new tools and processes.
• Strong time management skills and ability to meet deadlines.
• Experience managing projects/processes and working independently with limited supervision.
• Commitment to maintaining high standards of professionalism and integrity.
• Strong organizational skills and ability to multitask.

At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company’s growth. For this position, the base pay is set at $83,500 -…