Events Coordinator

The Events Coordinator works closely with the Events Manager to ensure all private member and club event needs are seamlessly executed. Responsibilities include, but are not limited to:

• Maintain daily communication with the Events Manager, Clubhouse Manager, and Executive Chef regarding upcoming club events.
• Communicate setup and service details to the Banquets Manager for all club events.
• Secure, coordinate, and execute monthly club events at both Irving Park and The Farm.
• Coordinate with outside vendors for linen, décor, entertainment, and other event-related needs.
• Create, update, and distribute Banquet Event Orders (BEOs) for club and member events.
• Manage all vendor charges and payments related to club events.
• Maintain the annual club events calendar in collaboration with the Event Sales Manager.
• Assist the Beverage Manager with wine dinner events, including seating charts, place cards, and menus.
• Oversee all club event reservations with the receptionist and be present for guest check-in at each event.
• Process billing for both club and private events; manage invoices, follow-ups, surveys, and post-event correspondence to gather feedback for future improvements.
• Monitor event-related expenditures to ensure adherence to budget allocations.
• Receive and place catering orders as needed.

Reports To:

Event Sales Manager

Schedule:

Weekdays range between 11am‑7pm based on event schedule with weekend availability.