Clinical Research Finance and Account Manager

Clinical Research Finance and Account Manager

Position Number: 002672

Full Time or Part Time: Full Time

Anticipated Recruitment Range: $65,000-$70,000

Position Type: Non-Faculty

Job Category: Non-Faculty Audit Business & Finance

It is the mission of East Carolina University (ECU) Brody School of Medicine (BSOM) and ECU Health to provide exemplary medical education/training for physicians at the undergraduate and graduate levels. Additionally, it is the mission of BSOM to provide model comprehensive primary and consultative subspecialty care to patients in eastern North Carolina, to advance scientific knowledge through basic, translational, and clinical research, and to provide continuing medical education opportunities for physicians in the region.

The Office of Clinical Research (OCR) will be a newly established central office in BSOM designed to support the management and conduct of clinical research while promoting compliance.

• Serves as the primary post‑award financial contact for BSOM‑sponsored projects as assigned. Serve as financial backup for all BSOM grants and clinical trials should their direct report positions become vacant and/or extended leave.
• Understand and apply allowances of each grant budget, reconcile the budgets monthly, identify areas of concern (under/overspent) and relay the information to PI and others as needed, monitor grant end dates, and be able to guide PI on what actions are needed next, and assist with carrying out those steps to ensure grants close with a positive budget and on time.
  
  This may include but is not limited to coordinating with Post Award Hub to process No Cost Extension, Pre‑Financial Guarantees, and submitting Journal Entries or Payroll Redistributions.
• Monitor all BSOM‑sponsored projects assigned to direct reports in order to monitor activity and identify potential problems.
• Create and/or review all Money sheets for new BSOM grant and clinical trial awards. Will be the lead developer of all Money sheets if positions are vacant, on extended leave, or as new employees are training.
• Required to meet with study coordinators at a minimum of every other month to discuss activities on assigned grant/clinical trials, document the activities in the Money sheet, and conduct needed actions such as creating and submitting invoices, processing payments to vendors for labs, etc., follow‑up on revenue received and outstanding payments.
• Ensure the direct reports are completing the same needed actions for their assigned grants and clinical trials.
• Serves as a post‑award financial resource for departments, financial analysts, and/or Post Award Hub for actions such as grant budget revisions and budget projections to ensure awards close without a deficit.
• Participate in grant Principal Investigator meetings as required by REDE (Research, Economic Development, and Engagement) and coordinated by Post Award Hub.
• Coordinate with REDE (Research, Economic Development, and Engagement) post‑award staff as needed to ensure all grant invoices are correct, questions/concerns are addressed, and invoice backup documentation is provided.

• Apply state, ECU Health, and specific sponsor purchasing policies.
• Efficiently navigate ECU Health financial systems which include Banner, ECUBIC, e‑print, etracs, and ODS.
• Serves as the second approver for needed payroll redistributions submitted by direct reports.
• Must ensure accuracy of the requests appropriate use of forms, sufficient documentation, authorized signatures, correct coding of each item, budget availability, and allowableness of the expense, and will serve as Chrome River approver for staff Pro Card purchases.
• Review and approval require knowledge of specific accounting rules for all funding sources including grants, clinical trials, indirect and/or residuals.
• Ensure grant/clinical trial financial actions are processed in a timely manner and follow up with other reviewing departments concerning delayed processing requests.
• Communicate with REDE (Research, Economic Development, and Engagement) to ensure grant checks are deposited correctly by providing needed backup…