Transportation & Billing Coordinator

Vaco is hiring for a Transportation & Billing Coordinator role in Greenville OH Direct Hire, Onsite Salary: 60,000/yr

Position Overview Seeking a detail-oriented Transportation & Billing Coordinator to support daily transportation operations, freight billing, driver payments, and accounting activities. Responsibilities include maintaining load information, verifying mileage and delivery details, preparing customer invoices, processing driver settlements, and assisting with accounts payable.

Key Responsibilities Enter and maintain accurate shipment, load, mileage, and delivery information. Track loads through delivery and follow up on missing paperwork or discrepancies. Communicate with drivers regarding load status, delivery confirmations, and payment questions. Prepare customer invoices and verify contracted rates, mileage, delivery details, and additional charges. Review bills of lading and delivery confirmations to ensure accurate billing. Calculate driver compensation based on mileage, load rates, and applicable payment arrangements.

Process approved accessorial payments, including pallet jack use and other special delivery requirements. Investigate discrepancies involving mileage, load assignments, invoices, and driver settlements. Assist with accounts payable, including invoice entry, coding, verification, and recordkeeping. Support basic reconciliations and reporting related to transportation expenses and payments. Maintain organized electronic records and ensure accurate, confidential documentation. Coordinate with operations, accounting, drivers, and management to resolve issues and support daily operations.

Qualifications High school diploma or equivalent required; accounting, business, or logistics education preferred. Experience in transportation, logistics, freight billing, accounts payable, or driver settlements preferred. Strong data entry, organizational, and attention-to-detail skills. Basic understanding of invoicing, mileage calculations, and payment processing. Proficiency in Microsoft Excel, Outlook, and standard office applications. TMS, accounting software, or freight billing platform experience preferred. Strong communication, time-management, and problem-solving skills.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to…