Gift Records Associate

Special Instructions

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Job Title:

Gift Records Associate

Position Number: 900894

Vacancy Open to:
All Candidates

Time-Limited:
No

Department:
Advertising Department, Administrative & Finance

Division:
Administration & Finance

Classification

Title:

10422 Administrative Support Specialist

Competency Level: 2 - Journey

Working Title:

Gift Records Associate

Number of Vacancies: 1

Full Time Equivalent: 1.0

Full Time/Part Time:
Full Time

Recruitment Range: $34,602 - $49,406

Anticipated Hiring Range: $38,445 - $40,500

Salary Grade Equivalency: NC09

Work Schedule:

M-F

Work Hours:

8am-5pm

The Division of Administration and Finance is ultimately responsible for all financial and administrative activities of East Carolina University and its affiliated Foundations. The Division consists of Financial Services, Campus Operations, Information Technology and Computing Services, People Operations, Success and Opportunity, Environmental Health and Campus Safety, Auxiliary Services and various support activities related to the ECU affiliated Foundations. The Division is led by the Vice Chancellor of Administration & Finance.

The Vice Chancellor is responsible for oversight of the policies, personnel, budgets and administrative activities of all operations at East Carolina University and its affiliated Foundations. This division is a service provider in support of academic, research, and outreach missions of the University. Within the Division, Financial Services is responsible for financial activities of East Carolina University and its affiliated Foundations.

The mission of Financial Services is:
To provide for the financial needs of the University and its Foundations in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources.

The Financial Services/Foundation unit, a part of the University’s Division of Administration and Finance, is responsible for all financial activities of the East Carolina University Foundation, Inc., the ECU Real Estate Foundation, Inc., Green Town Properties, Inc., the ECU Innovation Foundation, LLC, and the East Carolina University Educational Foundation, Inc. (Pirate Club). It is responsible for the management of over $300 million of assets, $25 million of annual gifts, and $25 million of expenditures each year that provide support to the University and its programs.

This position will assist the Director and Assistant Director of Gift Records with revenue processing and data entry for ECU, ECU Foundation, Inc., and ECU Health Foundation, Inc. This includes but is not limited to processing multiple types of gifts, matching gifts, and other non-gift revenues. These processes are completed using the Foundation’s Customer Relationship Management (CRM) software, and the University’s Enterprise Resource Planning (ERP) system.

This position will serve as a backup for other processes within the department, such as fund creation/maintenance and Alumni Relations deposits. This position will also assist with the handling of memorial contributions, assist with special projects, filing/scanning and any other tasks deemed necessary by the Director of Gift Records.

Gift Processing – Cash, checks, and credit card revenues are received in the Office of Gift Records and are opened, logged, copied, scanned, and processed. This position will be responsible for a variety of tasks in the process…