Office Manager

Who We Are

Elliott Davis pairs forward‑thinking tax, assurance and consulting services with industry‑leading workplace culture. Our nine offices — located in the fastest growing cities in the US — are built on a foundation of inclusivity, collaboration, and collective growth. We work daily to provide exceptional service to our people, customers, and our communities. Audit and assurance services are provided by Elliott Davis, LLC (doing business in NC and D.C. as Elliott Davis, PLLC), a licensed CPA firm.

Mission: To make a positive impact on our clients, our people, and our communities

Vision: To be recognized as the leading firm in our markets

Values: Do the right thing, Service to others, Mutual Respect, Always Getting Better, Quality

The Office Manager is an integral member of our Firm Support Services team, providing on‑the‑ground support in our local office, and coordinating the workflow process of the logistics team. This individual is required to make independent decisions in prioritizing requests and assigning duties to other Logistics personnel, and effectively manage through stressful situations. He or she is responsible for staffing office support needs, leading and developing his or her team, and providing coaching, training, and feedback as needed.

This individual always presents a professional appearance and demeanor, and represents the firm’s mission, vision, and values appropriately, making our employees and our visitors feel welcome, and providing support and cross‑training as needed.

• Plan, direct and coordinate support services for the office
• Directly supervise logistics personnel, serving as their mentor and coach. Help identify opportunities for staff development and cross‑training
• Goal setting and annual review process, including performance management and development of local logistic personnel
• Plan and coordinate internal office events and community engagement in conjunction with leadership
• Serve as main point of contact for all building maintenance and facilities requests, facilities support and service calls
• Maintain an updated record of invoices from external partners and track regular and ad‑hoc facility expenses
• Manage vendor relationships, and make recommendations to leadership regarding options and cost‑saving initiatives
• Coordinate various facility‑related and custodial‑related functions in the local office
  • Set up and break down/clean‑up of conference or meeting rooms
  • Submit catering orders for meetings or training sessions
  • Assist with vendor contact and coordination of services
  • Assist with other hospitality requests as needed, and recommend ways to improve processes
• Maintain a safe, functional, and productive work environment, and ensure the physical appearance of the office meets company standards
• Coordinates and ensures security and emergency preparedness procedures are implemented properly
• Communicates workplace safety precautions to employees
• Assist in the onboarding process for new hires and the off‑boarding process for employees leaving the firm
• Maintain office equipment, such as printers, projectors, etc., and/or identify the need for any repairs
• Check rooms and furniture to identify needs for repairs or renovations
• Additional duties as required

• Regularly required to remain in a stationary position; use hands repetitively to operate standard office equipment; and to talk or hear, both in person and by telephone
• Required to have specific vision abilities which include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

• Use written and oral communication skills.
• Read and interpret data, information, and documents.
• Observe and interpret situations.
• Work under deadlines with frequent interruptions.
• Interact with internal and external customers and others in the course of work.

• Bachelor or Associate’s degree preferred or equivalent experience in a Professional Services’ firm
• Minimum 8+ years of executive administrative experience working in a professional services firm or office setting
• Proven experience…