Administrative Assistant

Our client is seeking a highly organized and detail-oriented Administrative Assistant to join their team. As an Administrative Assistant, you will be responsible for a wide range of tasks that ensure the smooth operation of the office. This includes managing calendars, scheduling appointments, organizing meetings, and handling correspondence. You will be the first point of contact for clients and colleagues, requiring excellent communication and interpersonal skills.

Key Responsibilities:

- Use office software, such as Microsoft Word, Excel, Outlook, to manage databases and process documents.
- Use Quick Books for invoicing.
- Answer phone calls, provide information, take messages, or direct calls to the appropriate individuals.
- Organize and maintain both paper and electronic filing systems.
- Greet visitors and handle inquiries, or direct them to the right department or individual.
- Maintain scheduling and event calendars, and confirm appointments.
- Operate office equipment, such as fax machines, copiers, and phone systems; coordinate repairs if needed.
- Prepare documents, manage correspondence, and maintain accurate records.
- Assist in scheduling meetings, organizing materials, and ensuring the office runs efficiently.

Skills &

Qualifications:

- Strong Communication:
Excellent written and verbal communication skills.
- Active Listening:
Ability to fully engage and understand the needs of clients and coworkers.
- Time Management:
Effectively manage your own time and help prioritize tasks for others.
- Organization:
Maintain accurate and detailed records, and manage a busy schedule.
- Customer Service Orientation: A proactive approach to meeting the needs of internal and external customers.
- Technical

Skills:

Proficiency in Microsoft Office (Word, Excel, Outlook), Quick Books, and accounts receivable experience
- Clerical Knowledge:
Familiarity with filing systems, record management, and office procedures.

Requirements:
- 3-5 years of recent experience as administrative assistant, office coordinator, or office manager
- High school diploma;
Bachelors degree preferred
- Ability to multitask and prioritize in a fast-paced environment.

Why Work With Us?
- Competitive pay range of $18-$22 per hour based on experience.
- Opportunity to grow within a supportive team and dynamic work environment.

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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Contents/E
- We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.