Medical Records & Supply Coordinator

GENERAL SUMMARY
:

The Central Supply Coordinator is responsible for maintaining accurate, confidential resident medical records and managing medical supplies and equipment for Rolling Green Village. This role supports nursing and clinical staff by ensuring documentation compliance and the availability of necessary supplies to deliver safe, efficient resident care.

PRINCIPLE DUTIES

Medical Records

• Maintain, organize, and secure resident medical records in compliance with HIPAA and facility policies
• Ensure medical records are complete, accurate, and updated in a timely manner
• Assemble, audit, and file admission, discharge, and transfer documentation
• Track and manage physician orders, consents, and required regulatory forms
• Assist with record requests, audits, and surveys while maintaining confidentiality
• Prepare medical records for internal reviews, inspections, or regulatory agencies
• Archive and dispose of records according to retention policies

Central Supply

• Order, receive, store, and distribute medical and clinical supplies
• Maintain inventory levels to ensure adequate stock and prevent shortages
• Monitor expiration dates and rotate stock appropriately
• Maintain supply logs and track usage
• Coordinate equipment maintenance, cleaning, and repairs as needed
• Work with vendors and purchasing to obtain supplies in a cost-effective manner

Benefits

Rolling Green Village offers the following benefits:

• Competitive Pay
• Use of community Fitness Center at no cost
• Employee Assistance Program (EAP)
• Tuition Assistance
• Referral Bonuses
• 403b Retirement
• Medical, Dental, Vision benefits to full-time employees
• Quarterly Attendance Award
• Paid Time Off (PTO) to full and part-time employees
• 8 paid holidays