Accounts Payable Operations Specialist

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$18.00/hr - $25.00/hr

Morning begins with a review of new vendor invoices. You match each one to its purchase order, double-check pricing and payment terms, confirm the correct GL and department coding, and make sure all approvals are documented. Before lunch, you enter a batch into the ERP, research a sales and use tax question, and return a quick call to a vendor about payment timing.

In the afternoon, you reconcile a monthly vendor statement, post daily corporate card transactions with accurate coding and approvals, and jump in to back up order entry when the team needs an extra hand.

• Validating vendor invoices by matching to purchase orders and verifying prices, payment terms, and other charges while ensuring accurate GL and department coding with appropriate approval documentation.
• Reviewing invoices for correct sales and use tax application and assisting with related tax research.
• Performing daily invoice entry into the ERP system with precision and timeliness.
• Communicating with vendors to resolve payment status questions and discrepancies.
• Ensuring invoices are paid accurately and on schedule.
• Reconciling vendor accounts by matching monthly statements to recorded transactions and resolving variances.
• Recording daily credit card transactions, assigning proper GL and department codes, and confirming required approvals are on file.
• Supporting the accounting team with additional tasks to drive departmental and company success.
• Serving as a back-up for customer service/order entry when needed.
• Providing administrative and clerical support as part of daily operations.
• Taking on other responsibilities as assigned by management.

• Associate degree in accounting, finance, or a related field plus 2 years of experience; or
• Bachelor’s degree in accounting, finance, or a related field.

• Exceptional interpersonal, analytical, follow-up, and problem-solving abilities; meticulous attention to detail; and the ability to turn data into clear, actionable reports.
• Strong organizational habits with the capacity to manage multiple priorities and a high volume of work under deadlines.
• Clear written and verbal communication skills.
• Solid understanding of payments, accounting, and budgeting, along with familiarity with modern office practices and procedures.
• Comfort with computers and electronic data processing.
• Proficiency with Microsoft Office, especially Excel.

• Entry level

• Full-time

• Accounting/Auditing and Finance

• Transportation Equipment Manufacturing