Lower School Administrative Assistant

• Position Type:
  Administration/ Administrative Assistant
• Date Posted:
  5/7/2025
• Date Available:
  
  07/01/2025

Sacred Heart Greenwich has been empowering girls and young women since 1848 in a stimulating and developmentally appropriate educational environment in accordance with the Goals and Criteria of a Sacred Heart education. This mission provides opportunities to develop spiritual, cognitive, social, emotional, and physical skills. Sacred Heart Greenwich integrates technology into the learning process through enhanced collaboration, exploration, discovery, and creativity.

We aim to form students of faith, intellect, and awareness who will use their gifts to serve others. Relationship and mentoring are at the heart of the student experience, which is grounded in student centered learning, inquiry, problem solving, interdisciplinary connection, collaboration, and an understanding of social justice. Student leadership and well-being are connected to every academic discipline, as all full-time teachers are also grade level advisors.

The school offers a coed program for young children at the Barat Center for Early Childhood Education and then an all-girls experience from K-12 on our 110-acre campus in Greenwich, Connecticut. We are proudly part of the Network of Sacred Heart Schools.

We are currently seeking a Lower School Administrative Assistant for the  academic year with a July 1 start date.

Position:
Lower School Administrative Assistant

Reports to:

Head of Lower School
FLSA Status:
Exempt, 12 Month Employee

Job Summary
The Lower School Administrative Assistant is responsible for providing a wide variety of highly responsible, confidential and complex administrative duties for the Head of Lower School. This includes planning, organizing, and overseeing the administrative functions of the Lower School office; and providing information and assistance to students, parents, faculty, and staff in a way that is in accordance with the Goals and Criteria of Sacred Heart.

Essential Functions:

Create a welcoming and organized office environment for the Lower School community

Embrace and effectively communicate the mission, vision, and philosophy of the Goals and Criteria of Sacred Heart

Enthusiastically interact with all members of the SHG school community, exhibiting flexibility in thought and action

Demonstrate an ability to multitask with attention to detail and organization

Exhibit a calming, confident, and inspiring presence in support of faculty and other community members

Enthusiastically model and exemplify the behaviors and positive attitudes expected of all members of the SHG community

Develop and maintain effective working relationships with all faculty and staff members

Duties and Responsibilities:

Act as the primary receptionist for the Lower School Office, managing phone calls and engaging with students, faculty, parents, and visitors

Support the Head of Lower School with daily administrative tasks, including scheduling meetings, digital filing, and making photocopies

Develop and implement systems that enhance the efficiency of the Lower School Office

Oversee purchasing of supplies and furniture, maintain budgetary records for the division, and collaborate with the Business Office and Facilities teams as necessary

Maintain and update all Lower School lists, including class lists, faculty lists, class parent contacts, faculty birthday lists, student birthday lists, etc.

Prepare and manage student files and records, including transcripts

Prepare and distribute essential mailings throughout the school year, such as student postcards to start the year

Organize and prepare monthly Green Ribbons certificates and ribbons

Manage daily attendance records and process daily change of departure submissions for all Lower School students

Compile and organize information for the weekly parent newsletter to share with the Head of Lower School and the Marketing team by Wednesday each week

Compile and organize information for the weekly faculty “Looking Ahead” newsletter to share with the Head of Lower School by Thursday each week

Coordinate, screen, and maintain a list of substitute teachers for faculty

Arrange both scheduled and…