Director, Executive and Equity Administration - Hybrid

Director, Executive Compensation and Equity Administration - Hybrid

Requisition

Business Unit:
Corporate

Location:

Greenwich, CT, US, 06831

What you’ll need to succeed as a Director, Executive Compensation and Equity Administration at XPO

• Bachelor’s degree or equivalent related work experience or military experience
• 7 years of equity plan administration and executive compensation experience in a publicly traded U.S. company

Preferred qualifications:

• Certified Equity Professional (CEP) or in the process of obtaining certification
• Demonstrated experience with HRIS/payroll systems (SAP/Success Factors)
• Working knowledge of web-based equity management systems (e.g. Share works, Fidelity, Equity Edge Online)
• Comprehensive knowledge of various types of equity awards, programs, proxies, and pubic filings
• Proficient in Microsoft Office, including strong Excel skills
• Attention to detail and follow‑up skills with ability to identify and resolve problems
• Able to work well with minimal supervision and manage multiple priorities in a team environment

About the Director, Executive Compensation and Equity Administration job

Pay, benefits and more:

• Competitive compensation package
• Full health insurance benefits are available on day one
• Life and disability insurance
• Earn up to 15 days of PTO over your first year
• 9 paid company holidays
• 401(k) option with company match
• Education assistance
• Opportunity to participate in a company incentive plan

What you’ll do on a typical day:

• Create benchmarking exhibits of CEO and executive officer pay levels using public filings; participate in executive benchmarking
• Research competitor proxy statements and 8‑K, 10‑K and Form 4 filings to understand and keep pace with competitor compensation structures and changes including tracking of competitor earnings release dates, proxy filing dates and key metrics (e.g., competitor EBITDA, Capex, TSR, etc.)
• Review and track Proxy Advisor policy changes and run pro forma modeling on say‑on‑pay and equity plan recommendations utilizing ISS and Glass Lewis published models; keep track of SEC rule changes that impact public company disclosures and provide analysis and recommendations on timing and solutions for addressing changes
• Maintain inventory and records of executive employee agreements, change‑in‑control agreements and other plan documents relating to executive compensation; provide necessary data and inputs for production of the compensation discussion and analysis of the company’s proxy statement, including the executive compensation tables
• Conduct regular modeling and monitoring of authorized share usage for employee equity grants, using various stock prices; provide analysis of executive compliance with stock ownership and retention policy and number of shares that are permitted to be sold each quarter
• Develop and distribute annual statements for the Top 50 paid employees, providing a consolidated view of each individual’s outstanding long‑term awards and expected liquidity events
• Analyze level and composition of pay for non‑executive members of the board of directors
• Administer global equity plans and maintain all aspects of the equity management system, including new grants, vest event processing and settlement, terminations, monitor demographics data file transfers from HR/Payroll systems to vendor equity management system
• Administer the global employee stock purchase plan (ESPP), including enrollment, contribution changes, share purchase, limits and refunds, disposition and Section 6039 reporting
• Reconcile and perform auditing procedures relating to equity transactions monthly to ensure accuracy and quality control in the equity management system
• Contribute to drafting and review of the CD&A, ensuring alignment with compensation strategy and regulatory requirements.
• Provide adequate information and timely responses related to equity transactions to Finance, HR, Tax and Payroll departments to ensure effective transaction processing
• Coordinate with Legal to maintain the insider trading list, set insider restrictions in the equity management system and assist with preparing insider pre‑clearance analyses
• Provide, on an as‑needed basis, data and analysis related…