Payroll Specialist

We are a 100% employee-owned company offering an Employee Stock Ownership Plan (ESOP). Trinidad Benham cares about you beyond a paycheck and a benefits package. We are culture of teamwork, creativity, pride, and ownership. Everyone at Trinidad Benham strives cohesively to offer exceptional products and service because we know our efforts result in a healthy bottom line and a thriving ESOP.

We are planting the seeds for a more sustainable tomorrow. Become an owner today!

Trinidad Benham Corporation is an equal employment opportunity and affirmative action employer that participates in the E-Verify program as required by law. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status or other legally protected characteristics.

The Payroll Specialist is responsible for the accurate, timely, and compliant administration of payroll for Trinidad Benham's multi-state workforce. Reporting directly to the Vice President of Human Resources, this position serves as the payroll subject matter expert and primary resource for payroll processing, payroll tax administration, timekeeping support, payroll audits, and employee payroll inquiries.

The role focuses on payroll execution, data accuracy, compliance, customer service, and continuous process improvement while supporting payroll-related initiatives and HRIS projects.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Process weekly and semi-monthly payrolls accurately, timely, confidentially, and in compliance with applicable federal, state, and local requirements for a multi-state workforce.
• Enter, validate, and maintain payroll data, including pay rates, earnings, deductions, taxes, garnishments, benefit elections, direct deposits, employee status changes, and payroll adjustments.
• Review payroll registers, exception reports, audit reports, time records, and supporting documentation to identify and resolve discrepancies before processing.
• Process manual checks and off-cycle payrolls as required and maintain complete payroll records and supporting documentation.
• Research, resolve, and document payroll issues and inquiries, providing timely guidance and professional support to employee-owners, managers, Human Resources, and Finance.
• Support month-end, quarter-end, and year-end payroll reconciliations, reporting, audits, and processing activities.

• Administer payroll tax reporting, filings, reconciliations, notices, and year-end activities, including W-2 processing, to ensure timely and accurate compliance.
• Maintain compliance with federal, state, and local payroll, tax, wage and hour, garnishment, levy, and required deduction regulations.
• Monitor regulatory changes and payroll notices, research requirements, and coordinate resolution with payroll vendors and government agencies as needed.
• Prepare and maintain payroll compliance documentation for internal and external audits.

• Maintain payroll and timekeeping system data, audit employee time records, and partner with field Human Resources and supervisors to resolve exceptions and protect data integrity.
• Support payroll and HRIS configuration, maintenance, troubleshooting, testing, upgrades, implementations, integrations, and data validation.
• Prepare recurring and ad hoc payroll reports and reconciliations for Human Resources, Finance, Accounting, and management.
• Document payroll procedures and support communications, education, and training related to payroll and timekeeping processes.
• Serve as the Company’s payroll subject matter expert, providing guidance on payroll practices, system functionality, tax requirements, and compliance matters.
• Partner with Human Resources, Finance, Accounting, Information Technology, and payroll vendors on process improvements, modernization initiatives, annual activities, and other assigned projects.

• Employee-owned
• Insurance coverage that includes medical, dental, vision and life insurance and flexible spending accounts
• 401(k) with employer match
• Paid holidays and competitive vacation/sick pay plans
• Tuition assistance program
• Employee stock ownership program (ESOP)

• 4+ years of multi-state payroll administration experience.
• Associate degree in Accounting,…