Legal Administrator

A Day in the Life of a Legal Administrator

As the Legal Administrator at First Onsite, you'll provide crucial litigation and legal support while acting as general administrative support for the Legal Department. Your responsibilities will include assisting in drafting demand letters and correspondence, organizing legal inboxes, maintaining electronic and physical files, coordinating document reviews, and providing administrative support to Paralegals and the Legal Department. Additionally, you'll learn contract lifecycle management software and perform other administrative tasks as needed.

Your day begins with providing litigation and legal support, assisting in drafting demand letters, and formatting correspondence. You'll help maintain and organize legal inboxes, ensuring inquiries are routed to the appropriate team members. With a keen eye for detail, you'll maintain electronic and physical files accurately and confidentially. Coordinating document reviews and filings, you'll communicate effectively with internal teams and external partners as directed.

Providing administrative support to Paralegals and the Legal Department, you'll prepare and review documents for accuracy and consistency. Learning internal contract lifecycle management software, you'll facilitate inquiries from the Sales team and other stakeholders. Throughout the day, you'll perform other administrative duties and ad‑hoc tasks as required.

• Provide essential litigation and legal support to the Legal Department
• Draft, format, and review demand letters, correspondence, and other legal documents for accuracy, consistency, and adherence to company standards
• Maintain and organize legal inboxes, electronic files, and physical records, ensuring confidentiality and efficiency
• Coordinate document reviews, filings, and other legal processes to support smooth departmental operations
• Assist Paralegals and Legal team members with administrative tasks, ensuring high-quality, timely output
• Learn and utilize internal contract lifecycle management software to support Sales and other internal teams
• Travel less than 10% of the time

• 1 or more years in a corporate legal department
• High School Diploma

First Onsite provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

First Onsite (and its Companies) participates in E‑Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer's Form I‑9 to confirm work authorization.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Third party resume submissions are not accepted. Any resume submitted will be considered the property of THE COMPANY, and THE COMPANY will not be held liable to pay a placement fee.