Supervisor of Accounts Payable

POSITION SUMMARY

The Supervisor of Accounts Payable is responsible for overseeing the day-to-day accounts payable operations and supervising the Accounts Payable team to ensure accurate and timely processing of vendor invoices and payments. This position provides hands‑on leadership to the AP team, monitors workflow and performance, supports vendor issue resolution, and ensures transactions are processed in accordance with company policies, internal controls, and applicable accounting requirements.

The Supervisor of Accounts Payable works closely with Finance, Purchasing, Operations, and other departments to resolve invoice and payment discrepancies and maintain effective accounts payable processes across multiple ERP systems, including P21 and SAP. The position also supports month‑end and year‑end activities, reporting, process improvements, and AP system initiatives.

• Supervise daily Accounts Payable operations, including invoice processing, coding, approval workflows, payment processing, and vendor account maintenance.
• Ensure vendor invoices are processed accurately and timely and in accordance with established approval requirements and payment terms.
• Coordinate AP activities and workflows across P21 and SAP, ensuring consistent processes, controls, and service levels across both ERP environments.
• Review Accounts Payable aging and other reports to identify overdue invoices, payment issues, duplicate transactions, and items requiring follow‑up.
• Monitor payment terms and available early‑payment discounts and ensure qualifying discounts are captured when appropriate.
• Supervise, coach, and develop Accounts Payable team members, providing direction regarding daily priorities, workload, performance expectations, and issue resolution.
• Assist with employee onboarding, training, performance evaluations, corrective action, and ongoing development of Accounts Payable team members.
• Monitor team workload and distribute responsibilities to support timely invoice processing, payment deadlines, and departmental service expectations.
• Serve as an escalation point for vendor inquiries, payment discrepancies, invoice issues, and internal Accounts Payable questions.
• Develop and maintain effective working relationships with vendors and internal business partners.
• Partner with Purchasing, Finance, Operations, and other departments to resolve purchase order, receipt, pricing, coding, approval, and payment discrepancies.
• Support month‑end and year‑end close activities related to Accounts Payable, including reconciliations, accrual support, outstanding invoice review, and other requested activities.
• Collaborate with the Accounting team to ensure Accounts Payable transactions are accurately reflected in financial reporting.
• Maintain accurate AP records and supporting documentation in accordance with company record‑retention requirements, internal controls, and audit standards.
• Ensure compliance with company Accounts Payable policies, procedures, internal controls, and applicable accounting requirements.
• Support vendor tax reporting and compliance activities, including vendor documentation and 1099‑related processes, as applicable.
• Prepare, review, and analyze Accounts Payable reports and metrics, including aging, invoice volumes, payment activity, processing timeliness, and other operational measures.
• Identify opportunities to improve Accounts Payable workflows, standardize processes, strengthen controls, and increase efficiency.
• Support implementation and optimization of AP automation, ERP functionality, electronic invoicing, payment technologies, and other process improvements.
• Assist with testing, documentation, training, and implementation activities associated with system…