Bond Procurement Coordinator Job Gresham area,Oregon USA,Business

This is a limited duration position through June 30, 2029.

Job Summary

Provides administrative and fiscal support for construction-related contracts, agreements, bond committees, and community engagement activities funded by the voter-approved 2025 General Obligation Bond. Assists with ensuring compliance with applicable state, local, and federal procurement requirements; maintains complete and accurate documentation; and supports formal and informal solicitations. Reviews procurement methods for bond-eligible construction projects against proscribed parameters, and assists with bond-related reporting, analysis, audits, and compliance reviews.

Provides administrative support for bond committees, community events, and information sessions. Assists with coordination of intergovernmental agreements, memorandums of understanding (MOUs), and other partnership arrangements.

Essential Duties

Drafts, reviews, and processes contracts, agreements, and memorandums of understanding (MOUs) using established templates in support of the 2025 General Obligation (GO) Bond. Reviews contract requests and purchase requisitions and recommends appropriate solicitation methods, including Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Invitations to Bid (ITBs) based on established capital requirements.

Coordinates contract documentation, amendments, and change orders to ensure alignment with bond eligibility requirements, public contracting laws, bond regulations, and College policies.

Generates and reviews bid specifications and solicitation documents for accuracy, completeness, legal compliance, and alignment with College’s project goals and operational needs. Escalates concerns to procurement and/or Bond leadership as appropriate.

Provides technical guidance on procurement and financial processes related to GO Bond-funded capital and construction projects.

Acts as a resource for Bond leadership, owner’s representatives, and vendors on legal and regulatory compliance requirements, including pre-qualification, EEO certification, COBID utilization, bid and performance bonding, insurance coverage, green energy requirements, and prevailing wage requirements.

Assists project managers, facilities staff, finance teams, and external consultants by serving as a resource on purchasing, accounting procedures, and fiscal guidelines related to bond-funded projects, including invoice processing and payment requests.

Provides administrative assistance with GO Bond financial reporting, arbitrage analysis, and related reporting, audit support, and compliance reviews to promote accuracy, transparency, regulatory compliance, and audit readiness.

Maintains complete, accurate, and well‑organized records to support public accountability, reporting requirements, and oversight activities.

Prepares informational and presentation materials for management and community oversight bodies that summarize project progress, deliverables, budget status, and contracting and purchasing activity; provides related administrative and logistical support as needed.

Provides administrative support to internal and external bond committees, including scheduling meetings, preparing presentations, recording and distributing minutes, and maintaining related information on the College website and intranet. Coordinates administrative and logistical support for bond‑related community events and information sessions.

Additional Duties

Gathers and analyzes financial information for special and periodic projects.

Performs all other related duties as assigned.

Minimum Qualifications

Associate’s degree in accounting, finance, business administration, public administration, or a related field.
Three (3) years of experience in purchasing and complex…