Talent Acquisition Coordinator

The Talent Acquisition Coordinator provides critical administrative and operational support to the Talent Acquisition function responsible for recruiting Ameri Corps members. This position coordinates candidate processes and recruiting activities, maintains accurate applicant and hiring records, supports interview and placement logistics, and helps ensure a timely, organized, and positive candidate experience from application through offer and transition to onboarding.

• Provide administrative support throughout the Ameri Corps member recruitment process, including application review workflow, interview scheduling, candidate communications, offer coordination, and pre-hire follow-up.
• Monitor shared Talent Acquisition inboxes and recruiting queues, respond to routine candidate inquiries, and route questions or issues to the appropriate Talent Acquisition team member.
• Coordinate interviews between candidates, trained interviewers, program staff, and other stakeholders, including scheduling, communications, and preparation of necessary materials.
• Track candidates through each stage of the recruiting process, following up on outstanding actions to support timely movement toward hiring goals and a positive candidate experience.
• Support high-volume and peak-season recruiting activities, including hiring campaigns, recruitment events, virtual information sessions, and candidate outreach.
• Assist with candidate placement and hiring logistics, coordinating next steps and the transition to onboarding while escalating concerns or process exceptions as appropriate.

• Enter, update, and maintain accurate candidate, requisition, interview, offer, and placement information in designated applicant tracking and HR systems.
• Conduct routine audits of recruiting records, identify discrepancies, and coordinate corrections to ensure data accuracy, completeness, and consistency across systems.
• Maintain recruiting documentation, electronic files, templates, trackers, and shared resources in accordance with organizational standards.
• Prepare routine recruiting reports and dashboards, tracking key metrics such as application volume, interview activity, conversion rates, offers, acceptances, vacancies, and progress toward hiring goals.
• Assist with system testing, process improvements, and implementation of new Talent Acquisition technology or functionality.

• Coordinate with regional program leaders and Talent Acquisition staff to identify recruitment needs, priority vacancies, and geographic sourcing opportunities aligned with hiring goals.
• Set up, publish, and manage regional sourcing posts across approved recruitment platforms, job boards, community networks, and other sourcing channels, ensuring accurate program information, geographic targeting, and consistent messaging.
• Monitor and maintain active sourcing posts, including updating content, refreshing postings, tracking expiration dates, and adjusting posting activity in coordination with Talent Acquisition staff to support regional applicant pipelines.
• Track and report on sourcing post activity and effectiveness, including applicant response and engagement, to help identify opportunities to strengthen regional recruitment efforts.
• Maintain accurate recruiting records and documentation in accordance with organizational policies, Ameri Corps requirements, and applicable record-retention practices.
• Support completion and tracking of required pre-hire steps, documentation requests, audits, and reviews in coordination with HR Operations, Compliance, and Program teams.
• Maintain confidentiality of candidate, member, employee, and organizational information while providing administrative support for Talent Acquisition meetings, team resources, and departmental projects.

• An associate's degree in human resources, Business Administration, Communications, or a related field, or equivalent relevant experience. Bachelor's degree preferred

• 2+ years of experience in talent acquisition, recruiting coordination, human resources, customer service, program administration, or a related administrative support role.
• Experience working with an applicant tracking system, HRIS, CRM, or similar technology.
• Experience supporting high-volume recruiting or hiring processes.
• Experience with Ameri Corps programs, national service,…