People Operations Coordinator

Rain Media | Organics Ocean

Director of People Operations & Talent

Full-Time / W2

Remote (U.S.

- based)

The People Operations Coordinator is an operational, execution-focused role designed to establish consistent, scalable processes across our recruiting and onboarding pipelines. Your primary goal is to reduce administrative bottlenecks, keep candidate logistics running smoothly, and deliver an exceptional, high-touch experience for candidates and new hires alike.

This is a dedicated administrative and coordination role, not an active recruiter, HR Generalist, or management position. You will work closely with the Director of People Operations and Talent, hiring managers, and internal stakeholders to maintain organized workflows, coordinate activities, track deadlines, and ensure important details do not fall through the cracks. We are looking for an organized, detail-oriented professional to support the day-to-day execution of our recruiting and onboarding processes, who takes pride in process discipline, thrives in a fast-paced environment, and is excited to build deep, long-term expertise within People Operations.

The Ideal candidate enjoys administrative excellence, takes ownership of assigned processes, anticipates needs, and finds satisfaction in creating reliable, repeatable systems.

Organics Ocean is a premium DTC supplement brand that empowers health through science-backed, clean, effective products. We are building a trusted wellness authority rooted in transparency, education, and long-term customer loyalty.

We operate in a high-growth, fast-paced environment where we constantly test, optimize, and innovate. Our team consists of high-performing operators who move with urgency and take pride in their craft. We maintain a collaborative, low-ego culture where feedback is direct, expectations are clear, and strong ideas win regardless of title. We believe our next stage of expansion requires A-players who thrive in ambiguity and hold a high bar for excellence.

To learn the founder’s story and more about Organics Ocean, visit our website and review our Cultural Pillars.

• Rapid Expansion:
  Join an innovative eCommerce leader experiencing 350% year-over-year growth.
• True Ownership:
  We trust our team to lead and execute without micromanagement. We value individuals who take initiative and drive meaningful results.
• Elite Performance:
  Work alongside driven professionals in an environment built for continuous improvement and professional evolution.

• Coordinate complex interview schedules, panel interviews, and candidate touchpoints across multiple time zones using Google Workspace and calendar management tools.
• Maintain clean, up-to-date data within our Applicant Tracking System (ATS), ensuring candidates move through the recruitment funnel seamlessly.
• Serve as the main point of contact for candidates regarding scheduling, status updates, and general inquiries, ensuring a high-quality candidate experience.
• Help draft, post, and update open job requisitions across job boards, careers pages, and internal tracking systems.
• Maintain recruitment trackers, log candidate feedback, and generate basic reporting on recruiting metrics as needed.

• Own the administrative execution of new-hire pre-boarding, including send-outs for background checks, reference checks, and test project logistics.
• Partner closely with internal teams to ensure new hires receive hardware, software access, and welcome materials prior to Day 1.
• Schedule and facilitate Day 1/Week 1 orientation sessions, administrative syncs, and introductory team meetings.
• Ensure all required employment documents, I-9/tax forms, and policy acknowledgments are collected, verified, and confidentially filed.

• Maintain, document, and update SOPs for recruiting coordination, onboarding workflows, and internal task checklists using Click Up.
• Maintain employee records and candidate confidentiality with high discretion and compliance standards.
• Assist the broader People Operations team with administrative tasks, special projects, and process improvement initiatives as assigned.

• Audit and streamline current interview scheduling and ATS tracking workflows to remove administrative…