Executive Assistant

Overview

Are you a sharp, organized professional who thrives on keeping things running smoothly behind the scenes? Do you enjoy working in a fast-paced environment where no two days are the same? Our respected and growing law firm is looking for an Executive & Personal Assistant to support our Managing Partner. You’ll be responsible for a wide range of tasks—managing schedules, coordinating meetings, overseeing travel and logistics, and handling both professional and personal to-dos.

The ideal candidate is proactive, adaptable, and detail-driven. You’ll need to be comfortable working independently, managing priorities, and staying one step ahead. Strong communication skills and sound judgment are key. We’re proud of the positive, team-oriented culture we’ve built—and we’re looking for someone who values that too. You’ll be joining a group of professionals who take their work seriously, support each other, and genuinely enjoy what they do.

The position comes with excellent health insurance and a benefits package, as well as generous paid time off and holidays. We offer a very warm, friendly, and close-knit office culture.

• Executive & Personal Support: Manage a dynamic and evolving calendar with precision and foresight.
• Monitor and draft email communications, prepare correspondence, and assist with follow-up tasks.
• Coordinate client meetings, internal briefings, and external events.
• Research and manage personal and business-related tasks, errands, and service needs.
• Book and manage complex travel arrangements (business and personal).
• Anticipate needs and proactively remove obstacles from the Managing Partner’s day.
• Interact with clients, including handling delicate or escalated matters with professionalism.
• Oversee personal appointments, home services, and occasional family logistics.
• Support a culture of warmth, trust, and mutual respect in all interactions with staff, clients, and colleagues—helping to foster a work environment that is joyful, kind, and welcoming.

• Administrative Support: Help manage records, digital filing systems, and internal communications.
• Support the preparation of reports, presentations, and internal meetings.
• Oversee vendor relationships, office supply coordination, and occasional accounting approvals.
• Track renewal deadlines for subscriptions, professional licenses, and firm-wide compliance tasks.
• Play an active role in maintaining and building a harmonious workplace culture—being a connector, morale-booster, and tone-setter for positive energy and teamwork.

• 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff (legal or professional services experience is a strong plus).
• Outstanding verbal and written communication skills.
• Strong command of Microsoft Office (especially Outlook, Word, and Excel); comfort with digital scheduling tools.
• Experience handling a mix of business and personal responsibilities.
• Fluent or conversational Spanish is a plus.
• Must be local or within commuting distance to Gretna, LA.

Compensation: $50,000 - DOE