HR & Office Administrator

Are you an organised and proactive administration professional looking to make a real impact? Do you thrive on building positive relationships, managing priorities, and providing customer-focused operational support? If you are a resilient, highly ethical, and collaborative individual, then you could be the person we are looking for!

At Harbour Learning Trust, our success is built on a philosophy of care, inclusion, and high standards. We are a values-driven community where kindness, empathy, and ambition are at the heart of everything we do. We believe in providing an education that prepares every child to be a successful global citizen, and we are looking for a dedicated HR & Office Administrator to help us deliver on that vision.

You will be part of a supportive central team that prioritises continuous professional development and a strong team ethos, working closely with HR, recruitment, and central operations to share best practice and ensure smooth, efficient daily operations across our Trust.

Location:

Harbour Learning Trust (Grimsby)

Salary Scale:

Scale 5 points 12-17, £29,542-£32,046

Actual salary: £14,069 - £15,261

Contract Type:
Permanent, 20 hours per week, Term time plus 10 days

Closing Date:
Friday 23rd October 2026

Start Date:

ASAP

As the HR & Office Administrator, you will provide essential day-to-day administrative support to the Executive and Central teams across human resources, compliance, safeguarding operations, and office coordination. You will maintain accurate systems, assist with meeting administration, and deliver proactive, professional service to managers, staff, and visitors.

• General Office & Document Support:
  Draft and format formal letters, maintain complex electronic calendars, schedule meetings, coordinate catering, manage inbox queries, and oversee front-of-house greeting and general office supplies.
• Meeting & Governance Administration:
  Take accurate minutes during meetings including HR reviews, capability procedures, or formal investigations ensuring action items and deadlines are distributed in a timely manner.
• Employee Life-cycle & On-boarding Support:
  Work with the Payroll and Recruitment Manager to coordinate on-boarding, issue starter/exit packs, schedule academy inductions, and monitor probation processes.
• Safeguarding & Pre-Employment Compliance:
  Assist central HR in completing required pre-employment clearance checks (DBS, Barred List, references, Right to Work) and updating Single Central Record (SCR) entries.
• HR Data & Absence Logging:
  Log central team employee sickness, leave, and attendance data to support absence trend monitoring, while maintaining accurate physical and electronic HR data systems.

We are seeking an organised, approachable, and detail-oriented practitioner who is committed to driving up standards of administration and HR support.

• Educated to GCSE level (including Grade C/4 or above in English and Maths) or equivalent.
• Proven experience in general administrative work, document drafting, and complex calendar/diary management.
• Experience taking formal meeting notes or minute-taking.
• Experience maintaining confidential records and data management systems in line with GDPR guidelines.
• Excellent written and oral communication skills with high attention to detail.
• A flexible approach, strong work ethic, and high integrity with an ethically sound approach.
• A deep commitment to safeguarding and Harbour Learning Trust's DANCE values (Delight & Joy, Ambition, Nurture, Community, Empower).

• Prior experience in an HR, payroll, or educational/multi-site environment.
• Basic understanding of…