Academic Assistant - Fulltime​/Grinnell, IA

Academic Assistant I - Full-time / 11 Months

Position Summary: The Academic Assistant I, under general supervision, provides comprehensive administrative support for the academic programs, projects, and processes of the assigned departments. The role requires independent judgment, discretion, and sound reasoning while performing duties of a confidential nature and ensuring compliance with established organizational policies and procedures. It involves frequent interactions with internal and external stakeholders and demands a high level of tact, diplomacy, and professionalism.

The position operates 11 months out of the year, totaling 1,907 work hours annually.

Responsibilities:

• Provide administrative support to faculty and teaching staff, including composing and editing class and research materials, processing accessible course reserves, and facilitating classroom teaching with electronic resources.
• Manage day‑to‑day office operations, serve as the information resource for visitors, supervise student office assistants, and oversee departmental budgets, approving purchases, expenses, and honoraria.
• Manage building access and space usage, including electronic access and key distribution.
• Serve as a communication liaison for the department, managing correspondence with on‑ and off‑campus stakeholders.
• Maintain and update the department’s online presence in line with college standards and coordinate intranet site management with ITS and Communications staff.
• Design and archive promotional materials such as posters and programs for departments served.
• Support faculty recruitment by assisting search committees, coordinating application processes, and scheduling and logistics for on‑campus interviews and search committee activities.
• Coordinate and assist with all aspects of meetings, orientation, special projects, workshops, events, and conferences for the academic programs.

About Grinnell College: Grinnell College is a top‑ranking private liberal arts institution that values diversity, equity, inclusion, intellectual freedom, and social responsibility. We seek candidates who align with these values and have the desire to advance our mission within the college and the communities we serve.

Location:
Grinnell, IA