Project Coordinator Techaid Plant Studies Program Office

Overview

The purpose of this role is to support the IPMP IV, SSN(x) and Future Plant Studies program office with planning and execution of the programs under cognizance. This position requires administrative performance at the highest levels. Job functions include coordination of high-level customer meetings, presentation preparation including use of templates and content review, document preparation including use of templates and content review, scheduling meetings and developing agendas, tracking actions to closure, internal and external correspondence, business letters, ordering supplies and general office duties.

The position requires excellent communication with all levels of management, numerous customers and sites. Overtime is required as necessary to support the business or Program needs. This PCTA should be viewed as an expert resource for administrative requirements. The successful candidate will support the Program Manager and wider Program Office team.

• Direct support to the IPMP IV, SSN(x) and Future Plant Studies Program Manager, and Program Management Team.
• Support and coordinate the preparation of Program Reviews, Program Managers Telecons (PMTs), Breakfast Club presentations, Status Meetings and various collaboration meetings.
• Efforts include updating respective dashboards while compiling final book and managing all logistics with all stakeholders.
• Ability to set up and run meetings using Microsoft Teams.
• Support with domestic and international travel arrangements and expenses as required.

• High School Diploma or equivalent.
• 1-3 years of administrative experience (demonstrated experience in managing schedules and calendars).
• Data entry and record keeping; preparing reports, spreadsheets, presentations.

• Associate’s degree or higher.
• Experience working with Naval Reactors.
• Experience working in a program office or engineering office.
• Experience dealing with EB technical and administrative departments such as Engineering, Contracts, Finance, Legal, and Accounting.
• Active security clearance.
• Word skills to include developing table of contents and linking footnotes.
• Excel skills to include pivot charts/tables and updating databases.
• PowerPoint skills to include developing, inserting and/or updating embedded tables.

• Proficient MS Office.
• Required PowerPoint skills: updating slide master format including text boxes, page numbering, formatting of text sizes/locations/content, and formatting of tables and charts.
• Required Word skills: editing and updating text, formatting of fonts, header/footer, page numbers and layouts.
• Strong verbal, written and organizational skills and the ability to effectively interact with a wide range of personnel within and outside of EB, including Naval Reactors, Naval Nuclear Laboratories, Newport News Shipbuilding, and external suppliers.
• Confidence in communicating and working with senior management and customers.
• Reliability, strong team orientation, customer focus, and desire to work in a dynamic, fast‑paced environment.
• Ability to coordinate high-level internal and external customer meetings including invites, reservation of conference rooms, set‑up, supportive documents, graphic requirements, and operating presentation equipment efficiently.
• Ability to maintain a professional demeanor under stressful situations.
• Desire to learn and grow in the position.

General Dynamics