Procurement Coordinator

The Procurement Coordinator will support business operations within Pharmaceutical Sciences (Pharm Sci) with a primary focus on procure-to-pay processes. This role will help drive efficiencies across a wide range of sourcing activities and will work closely with Procurement, Finance, and Pharm Sci stakeholders to ensure a consistent, end-to-end methodology for generating and managing purchase orders.

• Generate requisitions and manage purchase orders (POs) across all Pharm Sci lines of business, including:
  • Reviewing documentation for completeness
  • Raising POs and requesting approvals
  • Resolving PO-related discrepancies
• Serve as a primary point of contact between Pharm Sci colleagues, Procurement, Finance, and external vendors to ensure seamless procure-to-pay processes.
• Manage PO-related documentation (e.g., quotes, Statements of Work), obtain required signatures, and ensure all documents are properly attached to purchase requisitions.
• Assist with setting up and maintaining vendor records in Ariba (or similar systems), including onboarding new vendors.
• Manage the lifecycle of POs by extending end dates and/or closing POs as needed.
• Review invoices and communicate discrepancies to vendors; partner with vendors, business contacts, Finance, and Procurement to resolve issues.
• Support operational reporting by gathering and tracking monthly metrics (e.g., POs approved/spent/saved, discrepancies, contractor costs).
• Monitor PO spend, identify significant under- or overspend, and proactively communicate findings to business owners.

• Strong planning, prioritization, and organizational skills.
• Ability to manage and prioritize multiple tasks and requests simultaneously under time constraints and across global time zones.
• Strong listening, written, and verbal communication skills with the ability to build and maintain effective customer and vendor relationships.
• Strong negotiation skills and problem-solving mindset.
• Proficiency with Microsoft Office, particularly Excel (e.g., pivot tables and similar tools).
• Experience with Ariba Spend Management or other procurement tools (preferred).

• Bachelor’s degree in Management, Accounting, Finance, Economics, or a related field.
• 3–5 years of relevant experience in a similar function, preferably in a finance or procurement-related role.

$42,000-$52,000 per year