AP​/AR Clerk

Overview

AP/AR Clerk - Account Services Specialist The AP/AR Clerk will handle day-to-day accounting and bookkeeping tasks related to Accounts Payable and Accounts Receivable, following company policies and procedures.

Accounts Payable:

• Accurately enter and process invoices to maximize cash discounts
• Ensure timely vendor payments per company terms
• Resolve invoice discrepancies with vendors, Purchasing, or other departments
• Reconcile supplier ledgers and review vendor statements to confirm liabilities
• Support process improvements and compliance with approval matrix

Accounts Receivable:

• Communicate with customers daily to resolve issues
• Release held orders and collect past due balances
• Apply payments (mail and lockbox), research account discrepancies
• Collect tax-exempt documentation and resolve NSF payments
• Send monthly statements and past due notices

Additional Duties:

• General clerical tasks (filing, mailings)
• Other duties as assigned

• High school diploma or equivalent
• 1-3 years of accounting experience (manufacturing preferred)
• Or equivalent combination of education and experience

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respect your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training
• licensure and certification requirements
• office location and other geographic considerations
• other business and organizational needs

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.