Accounting & Payroll Administrator

Established millwright contracting company with start-up energy looking to add the role of Accounting & Administration Specialist to our expanding Team! As one of the largest industrial services and millwrighting contractors in the province, we love taking on complex work for our customers, and we are always looking for talented people who work hard, love solving problems, and want to have a great career with us.

As the center point of the company’s operations, this role will work closely with all involved in the business, including owners, project managers, estimators, human resources, and millwrights; offering a wide range of exposure to the intricate operations of the business.

• Accounts Receivable: customer invoicing, collections, processing and filing customer remittances
• Accounts Payable: entering vendor invoices & credit card expenses, issuing payments, vendor remittances, and job costing allocations
• Filing: RRSP contributions, WSIB premiums, GST/HST, corporate tax, and employer health tax filing and remittances
• Processes: bank and credit card reconciliations, monthly accruals, financial reporting, job profitability analysis

• Collect and enter employee timesheets
• Process and send pay cheques
• Filing and remittance of source deductions
• Employee expenses and reimbursements

• Manage all inbound and outbound mail, invoices, remittances, and general inquiries.
• Maintain office supplies
• Manage all inbound and outbound mail
• Gas card management, 407 ETR management, truck fleet support

• Is obsessed with being organized
• Actively uses AI tools to automate process
• Is comfortable with rapid change
• Has high attention to detail, and is known for producing error-free work
• Has excellent time management skills

• Quick Books experience (preferred)
• Microsoft Office (Word, Excel)
• Tech savvy, Experience working with Claude (Asset)

• University or college degree in a related field, business or economics major an asset
• 2-5 years of accounting and bookkeeping experience required

• Comprehensive benefits package (drug, dental, vision, RRSP matching)
• Generous perks
• An opportunityforgrowth within a rapidly expanding company