Payroll Specialist

Location:

Guelph

Hours:

Monday to Friday, 8:00 a.m. to 5:00 p.m.

Salary: $65,000+ and may be flexible depending on experience + benefits + RSP

Our client is a growing mechanical contracting and building-services organization that provides installation, maintenance, and service solutions to commercial and industrial customers.

Our client is seeking a detail-oriented Payroll & Accounts Receivable Specialist.

Reporting to the Controller, this individual will be responsible for processing bi-weekly payroll and supporting accounts receivable activities during non-payroll weeks.

• Process accurate and timely bi-weekly payroll for approximately 75 employees.
• Review employee time entries and confirm that hours are allocated to the correct jobs and cost codes.
• Review payroll reports, identify discrepancies, and investigate errors before payroll is finalized.
• Process payroll adjustments, Records of Employment, T4s, and year-end documentation.
• Maintain complete and accurate employee payroll records.
• Calculate and process payroll-related remittances, including WSIB, EHT, CPP, EI, income tax, and RRSP-related amounts.
• Complete monthly payroll account reconciliations.
• Ensure payroll activities comply with the Ontario Employment Standards Act and applicable federal and provincial requirements.
• Respond to employee questions regarding pay, deductions, Records of Employment, and other payroll matters.
• Work closely with the Controller and accounting team to ensure payroll information is accurate and properly recorded.
• Support accounts receivable activities during non-payroll periods.
• Prepare customer invoices and assist with payment tracking.
• Review reports and investigate billing or account discrepancies.
• Other duties as assigned.

• Previous experience processing payroll.
• Strong understanding of the full payroll cycle.
• Working knowledge of CPP, EI, employer contributions, payroll deductions, remittances, and payroll reporting.
• Strong knowledge of the Ontario Employment Standards Act.
• Ability to review payroll reports, identify errors, and determine the cause of discrepancies.
• Experience with accounting administration is preferred.
• Strong attention to detail and problem-solving skills.