Administrative officer

Languages

English

• Secondary (high) school graduation certificate
• or equivalent experience

2 years to less than 3 years

Work must be completed at the physical location. There is no option to work remotely.

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co‑ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co‑ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures
• Supervise technicians, technologists, analysts, administrative staff and other engineers
• Perform administrative tasks
• Analyze data and prepare reports
• Compile data to prepare documents

• 1 to 2 people

• Electronic mail
• Quick Books
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS Power Point
• MS Windows
• MS Word
• Database software
• Google Drive

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player