Proposal Administrative Assistant
Job in
Guelph, Ontario, Canada
Listing for:
Dillon Consulting
Full Time
position
Listed on 2025-12-31
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration, Virtual Assistant/ Remote Admin
-
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Responsibilities
What your day will look like
Proposal Production & Formatting Support
Format a range of small and large proposal documents using Microsoft Word, including styles, templates, headings, tables, page numbering, and layout refinement, while staying true to Dillon brand guidelines.Create and update PowerPoint files to meet formatting and brand standards.Format supporting materials in Excel, such as tables, project lists, charts, and schedules.Compile, merge, compress, and finalize PDF submission packages, ensuring hyperlinks, bookmarks, and structure are correct.Apply Dillon templates and branding consistently across all deliverables.Provide formatting support for proposal text provided by Proposal Specialists and Proposal Coordinators, ensuring clarity, consistency, and accuracy.Conduct quality checks for spelling, grammar, formatting, layout consistency, and compliance with submission requirements.Proposal Coordination Support
Assist Proposal Specialists and Proposal Coordinators with assembling complete and compliant proposal submissions.Maintain organized proposal folders and file structures that support efficient proposal development.Support file naming, version control, and document management best practices.Prepare and format resumes, project profiles, forms, appendices, and other supporting materials.Manage quick-turnaround formatting tasks in a fast-paced environment.BDAS Administrative Support
Assist with organizing and updating proposal content libraries and BDAS shared resources.Support light data entry or tracking tasks related to submissions or pursuit logs.Complete other proposal-related production tasks as assigned.Learning & Development
Participate in training on Dillon’s proposal management software and internal BDAS processes.Engage in BDAS team learning activities to enhance formatting, document production, and proposal support skills.Qualifications
What you will need to succeed
Advanced proficiency in Microsoft Word, with strong knowledge of document styles, formatting, and template use.Proficiency with PowerPoint and Excel; experience with Visio will be considered an asset.Strong attention to detail and a high regard for accuracy and quality.Strong written communication and proofreading skills.Ability to manage multiple formatting tasks, prioritize effectively, and meet tight deadlines.Ability to work independently or collaboratively within a national team environment.Experience using PDF editing software to compile large and complex files is an asset.Experience
Experience in administrative, customer service, or document-focused roles is an asset. Candidates who demonstrate strong organization and communication skills will be considered, even without direct proposal experience.Experience supporting proposals or tender submissions is considered an asset.Why choose Dillon
Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.
We live our core values
:
Reliability: words result in actions that build trust;Achievement: do the work to hit the target;Continuous development: always learning; always adapting; always growing;Creativity: discover new possibilities;Courage: do the things that matter, especially when it’s hard;Inclusiveness: enabling belonging to draw strength from our differences.In addition, we offer:
Employee share purchase planDillon is 100% employee owned and share ownership is open to all full-time regular employeesA competitive compensation packageComprehensive health benefitsGenerous retirement savings planStudent loan repayment assistance with matching employer contributionsFlexible work hoursDillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.Learning and Development opportunitiesAs a…
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