Administrative Office Assistant - Hyland Heights Elementary School

CAREER OPPORTUNITY: ADMINISTRATIVE OFFICE ASSISTANT - ELEMENTARY

Job Code: 26

OCT
40

Office, Clerical, Technical

The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 12 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path.

The UGDSB is seeking a dynamic individual to join our team for a temporary part-time opportunity in the capacity of Administrative Office Assistant - Elementary .

Hyland Heights Elementary School

0.4 FTE; 14 hours per week

$24.26 - $29.31 per hour, plus applicable vacation pay in accordance with the ESA; wage rate effective September 1, 2025

As soon as possible

Unknown end date

10-month position (yearly from September – June following the school year calendar); temporary; part-time;
Office, Clerical and Technical (OCT) Union

This posting is for an existing vacancy

no later than 4:00 p.m. on September 1, 2026.

Reporting to the Principal and Vice Principal, the Administrative Office Assistant - Elementary is responsible for providing confidential clerical and receptionist duties in the office of an elementary school. This role supports the efficient operation of the school office and provides essential administrative assistance to staff, students, and the school community.

This position will be responsible for performing clerical and reception duties in the school including:

• Verify student attendance through Safe Arrival program
• Handle clerical tasks such as filing, photocopying, and maintaining records.
• Act as a point of contact for the school office, welcoming visitors, managing incoming phone calls, and directing inquiries appropriately.
• Performs a range of tasks including but not limited to data entry, student verification forms, preparing reports and correspondence
• Other duties as assigned

• Ontario Secondary School Diploma (OSSD) or equivalent education and experience deemed equivalent by the Board
• Proficiency in spelling, punctuation, grammatical usage
• Excellent computer skills including but not limited to Microsoft Office and the ability to use a variety of computer applications and databases
• Demonstrated ability to adhere to confidentiality at all times
• Strong organizational and multitasking skills.
• Ability to work independently and as part of a team.
• Proven ability to collaborate with others in a professional, respectful, equitable and inclusive manner.
• Familiarity with SDS, and Edsembli databases are considered an asset

While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.

The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

• First Nations, Inuit, and Métis peoples
• Persons of marginalized sexual…