Shipping Receiving Clerk

Arrow Off Road Guelph
151 Arrow Rd
Guelph, ON N1K, CAN

Company Introduction:

Arrow Machine and Fabrication Group is an engineering-focused solution provider of machined castings, fabrications, and assemblies.

We serve OEM customers in the rail, material handling, mining, defense, heavy truck, agriculture, power systems, construction, nuclear, engineered products, architectural, and forestry industries.

We have access to the broadest range of metalwork solutions in the world through our elite group of companies. Arrow focuses on providing innovative design, quality craftsmanship, and exceptional customer service.

Group Division:

For more than 45 years, Arrow Off Road Guelph division has been a supplier of choice for OEM customers in the Material Handling, Rail, Construction, Forestry, Agriculture, Mining, and Defense industries. With operations in both Canada and China, our focus is on safety, quality, delivery, cost, and the environment. Our mission of good parts on time, along with strong customer relationships and company performance, will continue our history of growth.

Job Summary

Reporting to the Materials Supervisor, the incumbent will be responsible for ensuring the accuracy and execution of inventory entry, processing of logistical paperwork, TMS, or ASN entry, and administrative support.

Primary Responsibilities:

• Purchase order receipt entry and ensuring accuracy.
• Work with receivers to validate stock when required.
• Inputting in and out sheets to ensure accuracy of inventory in a timely manner.
• Process shipping reports to track and ensure that all orders are processed in a timely manner according to shipment date while following specific customer guidelines.
• Identify and validate finished products to be shipped.
• Receive work orders into inventory and release customer orders through the visual software system to procure packing lists for customers.
• Create shipping documentation, including customs documents when necessary, Bill of Ladings, shipping labels, and any other relevant documents to support shipping and receiving.
• Responsible for accurate data entry in third‑party transportation systems, scheduling appointments for pickups, preparing, and processing ASN’s as required.
• Coordinating with customers, contracted carriers and couriers such as FTL, LTL, Drayage, Expedite, Fed Ex, UPS, and Purolator.
• Inventory maintenance, cycle counting, adjustment, and audits when required.
• Maintain, track, and archive custom documents, BOLs, receiving’s, and other important documents.
• Document and report any damages and discrepancies to the supervisor for accounting, reimbursement, and corrective actions.
• Compliance and support of all health and safety policies and procedures.
• Contribute and collaborate on work improvement initiatives, procedures, and policies.
• Properly recording/verifying the method of shipment, quantity, carton, weights, carrier, shipping terms, and carrier’s reference number on proper documents.
• Coordinating with customer service and carriers to ensure the accuracy and timeliness of shipments and billing.
• May determine shipping method for materials, using knowledge of shipping procedures, routes, and rates.
• May contact the carrier representative to make arrangements and to issue instructions for shipping and delivery of materials.
• Adhere to shipping and receiving policies/procedures.
• Other duties as assigned

Educational Requirements:

• Completion of secondary school or equivalent.
• Shipping/receiving or logistics experience required.
• Post‑secondary education in logistics or a related field is considered an asset.

Required Skills & Expertise:

• Fluency in spoken and written English, with excellent communication skills.
• Ability to complete tasks in tight time frames while multitasking.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Familiarity with concepts of an ERP system is an asset.
• Ability to follow detailed instructions and maintain safety.
• Great communication skills and teamwork.

What We Offer – Your Benefits Package

At Arrow, we’re proud to offer a benefits package that supports your health, finances, and future.

• Health, dental, and vision coverage from day one!
• Virtual healthcare with Lumino…