Executive Assistant and Portfolio Officer

Job Summary

Are you a highly organised and proactive individual with a talent for juggling priorities? We’re looking for an EA and Portfolio Officer to join Neuron’s dynamic People Scaling team, supporting key programme initiatives and providing essential administrative support to the Portfolio Director.

• Coordinate strategic projects under the People Scaling Strategy, ensuring milestones are met and stakeholders stay aligned.
• Organise workshops, track deliverables, and provide administrative oversight for portfolio documentation and Boards.
• Provide first‑class EA support, managing diaries, preparing correspondence, and arranging meetings for the Portfolio Director.

You will be the central point of contact for both internal and external stakeholders, ensuring effective communication and seamless coordination across organisations, including Surrey Heartlands ICS and other NHS Trusts.

• Stage 1:
  Invitation to short Teams meeting (15 mins).
• Stage 2:
  Face‑to‑face meeting on site TBC (either Surrey Research Park, Guildford or Surrey and Borders Headquarters, Leatherhead).

Apply now and help drive the success of our team.

• Portfolio Coordination: Experience of coordinating projects, tracking milestones, organising events, and maintaining accurate documentation.
• Office Management Support: Proven ability to manage diaries, handle correspondence, and coordinate travel and meeting arrangements.
• Communication and Stakeholder Engagement: Excellent communication skills and confidence in liaising with stakeholders at all levels.
• Organisation and Administration: Exceptional organisational skills with the ability to prioritise tasks and produce high‑quality reports.
• Professional Attributes: Proactive, self‑motivated, and discreet in handling sensitive information.

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5,000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) has given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and are investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn’t the Trust’s normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey –

• Date posted: 13 January 2026
• Pay scheme: Agenda for change
• Band: Band 5
• Salary: £32,602 to £39,686 a year Pro Rata Per Annum inc. HCAS
• Contract: Fixed term
• Duration: 9 months
• Working pattern: Full‑time
• Reference number: 384‑RD‑EMF
  19771
• Job location: 90 Priestley Road, Guildford, GU2 7AU

We are looking for a proactive, highly organised, and adaptable professional with a strong track record in coordination and administration. The ideal candidate will excel at managing competing priorities, have exceptional attention to detail, and demonstrate the ability to work both independently and collaboratively. You should be confident in liaising with senior stakeholders, tracking project progress, and ensuring effective communication across diverse teams.

Experience in diary management, event planning, and document preparation is essential, as is a commitment to delivering high‑quality support in a fast‑paced, dynamic environment.

If you thrive on making an impact through seamless organisation and efficient multitasking, this role is for you!