Technical Administrator Site Operations

Job Purpose

The Technical administrator will provide day to day administrative support for the team, as well as assisting the Building Services Manager and Site Operations Manager in the setup, coordination and administration of activities required for maintaining the building, including both plant and laboratory equipment.

• Provide administrative support with the day-to-day operations of the team such as:
  • booking / coordinating with contractors
  • arranging meetings
  • coordinating diaries
  • arranging, minuting meetings and keeping action logs
  • generating KPIs and monthly reports
  • Support procurement administration
  • support with the management of service contracts
  • Keeping an up-to-date log of the team’s continuous improvement plan
• Maintains small equipment list and maintenance schedule, together with the site operations team.
• Assist with the coordination of building and laboratory equipment maintenance and calibration activities between the laboratory teams and suppliers.
• Book-in and collect contractors ensuring the correct paperwork is in place; permits to work, RAMS
• Assist in organising filing and maintaining/updating accurate electronic records within SharePoint such as commissioning, warranty, contractor, and building‑related documentation to ensure ease of accessibility and audit readiness, for site operations and laboratory teams.
• Support the drafting and distribute internal and external communications
• Management of H&S documentation, policies and procedures, including DSE assessments, risk assessments, etc, in coordination with QSHE team.
• Supporting the administration of the critical spare inventory, core asset and associated maintenance schedule when required.
• Support the review of documentation to ensure compliance is maintained and assists in audits
• Assist with day‑to‑day building operations activities when required
• Raise purchase orders when required

• Strong admin and IT skills, particularly in Excel, Microsoft Office and SharePoint Online.
• Proactive with independent working skills.
• Organised and tidy with a good attention to detail and problem-solving ability.
• Ability to communicate internally and with suppliers and contractors (written and verbal).
• Proactively look to initiate and implement improvements where required.
• Ability to deliver results under pressure and manage multiple priorities.
• Excellent team player.
• An understanding of project management desirable.
• Experience in a similar FM or contract support/admin role (preferred) / Have administration skills and experience within a maintenance environment.
• Health & Safety experience beneficial
• Technical/scientific background desirable

We deliver world‑class solutions and foster an inclusive and collaborative environment where every team member can thrive and achieve their full potential!

We are committed to ensuring that every job applicant and employee is valued for their individual talents. We strictly prohibit discrimination on the basis of age, disability, race, colour, ethnic or national origin, sex, sexual orientation, gender reassignment, marital or civil partnership, pregnancy or parental status, religion, or belief.

We proudly support an inclusive work environment where everyone can compete and succeed based on their merits.

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