Mindworks Screening Team Administrator

Job in Guildford, Surrey County, GU1, England, UK

Listing for: Surrey and Borders Partnership NHS Foundation Trust

Full Time position
Listed on 2026-07-25

Job specializations:

Administrative/Clerical
Healthcare Administration, Office Administrator/ Coordinator

Salary/Wage Range or Industry Benchmark: 27106 - 28850 GBP Yearly GBP 27106.00 28850.00 YEAR

Mindworks Screening Team Administrator

The closing date is 05 August 2026

Main duties of the job

To be responsible for maintaining the confidentiality and security of client data in accordance with Trust policy.
To be able to use referral platforms and Systm One to accurately enter confidential information to support the safely delivery of services for children and young people, according to standard operating procedures.
To answer telephone enquiries, transfer messages according to priorities whilst maintaining a helpful and courteous manner at all times.
To answer and respond to any administrative queries Mindworks Surrey staff have on a day-to-day basis.
To support team members in liaising with young people and their families /carers/secretaries/GP's and other relevant care agencies.
To undertake photocopying and maintaining stocks of relevant forms and leaflets for team use.
To coordinate and book rooms for meetings and clients' appointments.
To liaise with estates dept regarding any repairs required within the base in order to maintain a safe working environment.
To share responsibility for securing the building at night - ensuring the area is secured subject to local procedures.
To follow Trust and team policies/procedures and propose changes to practices if necessary.
May be asked to provide cover for other colleagues in other admin teams as required for short absences due to annual leave or sickness.

Qualifications

Good standard of general education to include 5 GCSE (or equivalent) including English and Mathematics

Experience

Experience of using Microsoft Office, particularly Word, Basic Excel and Outlook
Experience of administration work
Experience of communicating effectively with a variety of people
Good working knowledge of Data Protection and confidentiality

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Surrey and Borders Partnership NHS Foundation Trust

£27,106 to £28,850 a year per annum, pro rata, including HCAS

Applicants must have the right to work in the UK for the duration of the role.

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