Legal Secretary

Our client is seeking a highly organised and detail-focused Legal Secretary to join their Finance team. Supporting a group of senior lawyers and legal professionals, this role provides a blend of administrative, secretarial and process-focused support. You’ll play a key role in keeping the team running smoothly from document production to billing, diary management and client liaison.

Key Responsibilities:

* Manage and support the billing cycle, including raising and processing invoices, handling time transfers and preparing financial reports.
 
* Open new client matters and ensures information is accurately recorded.
 
* Maintain and update client and business development records.
 
* Provide support to lawyers during quieter periods by proactively seeking work.
 
* Handle incoming calls promptly and professionally.
 
* Act as a point of contact for clients when lawyers are unavailable.
 
* Draft and prepare client engagement letters and manage signature processes.
 
* Produce and amend documents in Word, Excel and PowerPoint with accuracy and attention to detail.
 
* Proofread, format and check documents to ensure they meet professional standards.
 
* Prepare documentation to support business travel.
 
* Manage email inboxes and correspondence on behalf of lawyers.
 
* Organise and maintain both digital and paper filing systems.
 
* Keep lawyers’ diaries up to date and coordinate meetings.
 
* Arrange internal and external appointments, ensuring all logistics are handled.
 
* Organise travel and related administration.
Experience and Skills Requirements:
 
* Previous experience as a secretary, PA or administrator within a professional services environment.
 
* Strong IT skills, with good knowledge of Microsoft Word, Outlook and Excel.
 
* Excellent attention to detail, grammar and written English.
 
* Confident numerical skills to support billing and reporting tasks.
 
* Highly organised, able to manage multiple tasks and deadlines.
 
* Strong interpersonal skills with a professional and confident manner.
 
* A proactive approach with the ability to anticipate needs and work independently as well as in a team.
Desirable (but not essential)
 
* Familiarity with legal documentation and billing processes.
 
* Experience with specialist software used in professional services (e.g. case management or finance systems).
 
* Working knowledge of PowerPoint.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted