Order Processing Coordinator; bi-lingual; EN​/DE

Position: Order Processing Coordinator (bi-lingual (EN/DE)
Order Processing Coordinator

Guildford, Surrey | £32,000 | Hybrid Working | Full-Time

We're working with an amazing client who are growing fast and on the hunt for an experienced, detail-driven Order Processing Coordinator to take ownership of their customer order journey from start to finish.
This is a brilliant opportunity to join a business with established B2B partnerships right across the UK and Europe, supplying distributors, retailers and commercial clients. Products are manufactured overseas, so there's a genuinely international flavour to the role and plenty of variety day to day.

What you'll be doing:

You'll manage the full end-to-end order cycle — receiving, validating and entering customer orders, confirming availability, pricing, lead times and shipping terms, and keeping everything accurate and moving. You'll work across multiple currencies and two separate ERP systems, so a sharp eye for detail and a "right first time" mindset are absolutely essential.
Day to day you'll also:
 
Keep customers updated on order status, tracking and any delays
Coordinate with warehouse, workshop, couriers and procurement to keep things on track
Produce customer-specific paperwork in line with each client's own SOPs
Handle export documentation for orders heading outside the EU, liaising with the relevant authorities for certified customs paperwork
Monitor stock levels and flag low stock, backorders or delays early
Build reports on open orders, backorders and delivery KPIs, and spot ways to make the whole process slicker  You'll be a key point of contact for B2B customers, including mid and senior management on the client side, so confident, professional communication is a must. You'll also provide holiday and overflow cover for a closely related role within the team.

What we're looking for:

5+ years in order processing, logistics or supply chain coordination
Experience working with international suppliers (ideally China-based)
A track record supporting UK and European B2B clients, with a grasp of commercial expectations and basic customs requirements
Confident on ERP / order management systems
Strong Excel / Google Sheets skills
Excellent communication and organisation, and the ability to juggle competing priorities  Nice to have:
 
Knowledge of export logistics, customs and Incoterms (FOB, EXW, DDP)
Background working with distributors, retailers or wholesale customers  If this sounds like you, get in touch. We'd love to tell you more