Pharmacy Office Manager and PA to Chief Pharmacist

We have an exciting opportunity within the Pharmacy department for an enthusiastic and motivated person to join our busy pharmacy team. You will be working in a fast-paced environment which requires the successful candidate to be flexible and quick thinking, extremely well organised with good time management skills and the ability to demonstrate diplomacy, in particular when dealing with matters of a confidential or sensitive nature.

Excellent communication skills by email, telephone and face to face are a must!

As Office Manager you will lead a small team made up of one full time Administration Assistant and one part time Office Assistant. You will be responsible for their line management including regular 1-2-1's and annual appraisals. You will also oversee the smooth running of the Pharmacy Office which is responsible for the day to day administration of a large Pharmacy  addition you will provide high quality secretarial and administrative support to the department, but primarily to the Chief Pharmacist.

This will include minute taking and maintaining an efficient system for meetings by co-ordinating papers and agendas, and acting as key point of contact including during their absence.

The Pharmacy Department provides pharmaceutical services to all wards and departments within the Royal Surrey, including the St Luke's cancer centre and the paediatric unit. It also provides a service to external hospitals and clinics include Milford, Haslemere and Cranleigh Hospitals. This post holder will provide a high quality Personal Assistant role to the Chief Pharmacist and additional administration support to the Deputy Chief Pharmacists and wider Senior Management Team, including responsibility for taking, transcribing and circulating minutes of meetings as required and with agreed time frames.

You may also be required to provide additional minute taking support to the wider triumvirate.

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

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To be responsible for all activities in the Pharmacy Office.

To be responsible for activities consistent with being PA to Chief Pharmacist.

To be responsible for minute taking and associated tasks as required by Chief Pharmacist and Deputy Pharmacists, as well as the wider division and other areas of the Trust.

To be responsible for keeping accurate details of and helping to manage Chief Pharmacists diary.

To effectively manage all information received by appropriately referring or dealing with it in a timely and efficient manner.

To be responsible for the ordering, stockholding, issuing and security of all FP10 prescription pads for use both around the Trust and outside hospitals, ensuring that records around this process are robust and policy is followed.

To be responsible for ensuring the…