Marketing Administrative Assistant - Business & Industry Services

Marketing Administrative Assistant – Business & Industry Services

Job Summary:

This position provides a broad spectrum of analytical and strategic functions to the Mississippi Power – Business and Industry Services (B&I​S) group. The B&I​S group operates in a dynamic environment aimed at providing tailored engineered solutions to our customer base spanning a broad range of technologies and applications. The targeted customers include municipalities, schools, universities, hospitals, federal, industrial as well as commercial customers.

B&I​S is a licensed engineering firm as well as a general contractor operating primarily in the 23-county service area of Mississippi Power Company. The services we provide include energy efficiency and conservation measures related to air‑conditioning, heating, lighting, controls, water, etc., back‑up generation and renewable energy source solutions, as well as specific industrial and commercial solutions related to process improvements and productivity enhancements including O&M services.

The Marketing Administrator in B&I​S is a pivotal role, responsible for marketing strategies and optimizing operational efficiencies. This position serves as a critical link between B&I​S and accounting, supply chain, and compliance, ensuring seamless integration and execution of business objectives. The Marketing Administrator is tasked with analyzing market trends, developing promotional strategies, managing contracts, and guiding project management compliance requirements. Additionally, this role is instrumental in maintaining regulatory compliance and coordinating with the MS Department of Revenue Services on contractor tax matters.

By leveraging analytical skills and strategic insights, the Marketing Administrator contributes to the overall growth and success of the B&I​S team, aligning with Southern Company’s commitment to innovation and excellence.

The position interacts daily with all members of the B&I​S group to ensure that the workflow process proceeds smoothly from conception of a project to engineering then to construction and closeout including payments, invoicing, record keeping, reporting, and compliance.

The position works with MPC Corporate Com to develop marketing and promotional strategies for the group along with supporting collateral material aimed at highlighting and perpetuating the business in various customer markets.

Job Requirements:

• Oversee all compliance‑related requirements for the B&I​S group. Analyze work scopes for individual projects to determine compliance requirements that meet the following:
  • Contracting terms and conditions
  • State laws around engineering and construction work
  • Federal contracts with varying Federal Acquisition Regulations.
  • MPC policies
  • Bonding and insurance requirements
• Manage contractor tax for all of MPC, collaborating with accounting and the Mississippi Revenue Department. Calculate, pay and maintain tax records and lead responses to audits associated with contractor tax.
• Manage MPC B&I​S Policies and modify as needed per changes in compliance requirements including changes to state or federal law.
• Analyze and track compliance training requirements based on MPC B&I​S Policies, general contractor requirements, and ensure all B&I​S employees’ compliance training is up to date.
• Assist with key project management duties: contract review and approval, accounting review, legal review, registering and filing permits and certifications, obtaining performance and payment bonds, managing invoicing, creating purchase requisitions and developing proposals.
• Track and report profitability of individual projects as well as business profitability. Extract data from JETS, OACS, and the B&I​S database for analyzing and calculating revenue and expenses associated with all projects.
• Manage contracts with customers and sub‑contractors while working with Accounting, Legal and Supply Chain on contract approval. Analyze individual contracts and ensure proper accounting and legal reviews are completed.
• Maintain B&I​S O&M inspection and action item tasks. Analyze inspection reports and create corrective work orders based on criticality.
• Work with MPC Accounting…