Procurement Executive

JOB PURPOSE & SPECIFIC RESPONSIBILITIES
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Calling for quotations from Vendors for item s/equipment to be purchased, based on Purchase requests form Stores or intending departments from authorized person.
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Following up with parties to get atleast 3 quotations as per the purchase procedure.
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Summarizing quotations to determine L1 & put up for approval / sanction, obtain approvals. As per Procurement & Stores Manual.
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Going to Market for purchases / Cash purchases / collection of items / quotes.
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Preparing PO’s on BOS follow up of PO’s with suppliers till they effect supplies.
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Making entries and updating in registers and purchase records.
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Prepare Inter office note to clear Invoice for payments to suppliers till they effect supplies.
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Search new suppliers for items required.
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Coordination with inter-department for material requirement.
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Generating different daily, weekly and monthly
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Preparing the requirement of evaluation, comparison sheet.
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Know-your-vendor details forms to be arranged before all the orders.
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Working with finance department for accounts payable regarding supplier and vendor invoices.
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Prepare the evaluation report, Purchase orders Capex, Purchase order Capex Import, etc... all supported documents for necessary approvals.
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Interface employees to solve quality issues, including rejected materials.
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Compile MIS report to prepared Monthly basis to stock and research all stock discrepancies, cycle count and adjust stock accordingly.
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Responsible and accountable for overall quality, safety and security of operations in the assigned area of work.
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Responsible for reporting to his supervisors’ occurrences, events, violations and acts that may
affect safety, security and company reputation.
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Perform other duties as assigned by Manager
-Procurement.

• Should have experience working on SAP
EDUCATIONAL QUALIFICATIONS
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Bachelors degree
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Diploma in Engineering
RELEVANT EXPERIENCE
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3 or more years of experience in Procurement/Admin /Vendor management coordination.
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Flexible schedule, willing to work overtime as needed.

• Proficiency in Microsoft Excel (data analysis, formulas, pivot tables) and Power Point

PERSONAL CHARACTERISTICS & BEHAVIOURS
For a successful role as Procurement Sr. Coordinator, he/she should have the following traits:
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Good Working knowledge of MS office including excel and word.
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Knowledge of email and database applications
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Familiar with Basic Office procedures
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Ability to multitask and take initiatives
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Punctual, professional and reliable
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Good communication skills
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Good people Management skills
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Ability to perform Basic math's, including calculations using fractions, percent and ratios; read variety of manuals, write documents following prescribed formats, present information to others