Substitute Receptionist​/Office Assistant

Position: Substitute Receptionist / Office Assistant

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Join to apply for the Substitute Receptionist / Office Assistant role at Woodland School District 50

Substitute Receptionist / Office Assistant

Position Type

Substitutes/Substitute Office Assistant

Date Posted

8/21/2024

Location

Educational Support Center

Date Available

Flexible

Closing Date

Open

Additional Information:
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Woodland School District 50 is an Equal Opportunity Educator/Employer. We are committed to building a culturally diverse workforce and educational environment by hiring individuals who support and contribute to the diversity and excellence of our student and academic programs through their teaching and service to our students, parents and the community we serve.

If you welcome inclusion, equity and diversity, have an unwavering commitment to the success of all students, embrace and celebrate the individuality of our student population with respect to race, ethnicity, and economic status, and seek to celebrate the cultures that contribute to making our district so rich, please join our team! Minority candidates encouraged to apply.

Title:

Substitute Receptionist / Office Assistant

Applicants are instructed to address in their application/resume their experiences directly related to each section noted in this posting.

Position Type:
Substitute

Date Posted:
August 21, 2024

Location:

Woodland Educational Support Center

Date Available:

On-call as needed

Description:

To be the Educational Support Center Receptionist and assist the Support Services Department

Qualifications

Education

• Required - High School Diploma or Equivalent
• Preferred - Bachelor's Degree

Experience

• Required - Minimum of three (3) years' experience in the role of receptionist;
  Fluency in Spanish;
  Proficiency in Microsoft Office and Google Applications
• Preferred - Five (5) years' experience in in the role of receptionist within a public school setting;
  Fluency in Spanish:
  Proficiency in Microsoft Office and Google Applications

Essential Performance Responsibilities

• Greet all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person.
• Answer office telephone and responds appropriately to requests for information.
• Meet and communicate effectively with staff and public in a professional, courteous, and friendly manner, thus promoting a positive image.
• Maintain an attractive and comfortable reception area which includes a reading table stocked with current school district publications and periodicals of general interest.
• Process mail to include opening, sorting and routing. of interoffice and U.S. mail
• Fill in as needed in the Educational Support Center.
• Assist with distribution of Fed-Ex and UPS mail and packages.
• Assist in the registration of new students as needed.
• Enter and process all purchase orders for Support Services department
• Receive and disseminate all orders for Support Services department.
• Copy and distribute staffing notices to parents
• Type all evaluations from dictation and hand written reports
• Document completion of reports in data system and distribute completed reports as requested
• Coordinate the registration for the district preschool screening
• takes phone calls to register child
• sends home screening information packet
• prepares folders for screening
• prepares schedule for screening and communicates same with Special Education Supervisor
• assists with registration the day of the screening
• sends out results of screening
• monitors those needing rescreening
• Coordinate collection of administrative outreach information three times per year.
• Maintain a "buffet drawer" by department of paperwork that can be picked up, i.e. applications, vacation forms, registration packets, etc.
• Performs such other tasks and assumes such other responsibilities as assigned by the Assistant Superintendent of Support Services and Director of Special Education

Knowledge,

Skills And Abilities

Technical:
Demonstrated skills in writing, editing and public speaking. Competent in digital environments; databases, spreadsheets, publishing software, Microsoft Office, etc.

Interpersonal:
Ability to develop and maintain positive relationships with parents, students, staff, community and colleagues;
Strong organization, communication and interpersonal skills;
Empathetic, humanistic and open-minded;
Strong sense of teamwork;
Must exhibit sound judgment in dealing with people.

DISTRICT CORE COMPETENCIES

• Support the establishment of mutual respect and equal human dignity across the entire school community.
• Welcomes inclusion, equity and diversity.
• Have an unwavering commitment to the success of all students.
• Understanding that your identity may be different than students, parents, and staff, you are willing to put those differences aside for the success of all students.
• Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them.
• Willingly…