Trust and Estates Administrative Assistant ( Law Firm Hybrid in Bergen County, NJ

Overview

Career Developers Inc., a distinguished staffing and consulting firm, is proud to celebrate 30 years of service excellence. As a GSA Contract holder, we offer comprehensive staffing solutions for commercial and government sectors nationwide. By selectively partnering with clients who share our values, we ensure productive collaborations and a client-focused approach. Our dedication to candidates involves managing expectations with precision through business intelligence, thorough interview preparation, transparent communication, and exceptional feedback throughout the process.

We are committed to advancing your career and look forward to supporting your professional growth.

Trust and Estates Administrative Assistant (Law Firm) (Full-Time) (Hybrid in Bergen County, NJ)

Location:

Hybrid work schedule in Bergen County, New Jersey

Salary: $65k - $85k base

• Assisting with preparing Trusts and Estate binders, including compiling letters and emails, saving relevant documents, and organizing materials.
• Assembling final binder sets for mailing, including preparing and attaching Fed Ex labels and tables of contents, and ensuring proper formatting.
• Printing and stickering documents for outgoing mailings; prepare Fed Ex shipments accordingly.
• Supporting attorneys by printing and organizing documents for client meetings.
• Submitting check requests.
• Saving and organizing documents accurately within the firm s document management system (MyCase/MyManage or similar).
• Assisting with opening files (administrative documents and running conflict checks).
• Covering for the Client Services Representative in handling the original documents/vault.
• High preference for candidates coming from another Law Firm of 400 or greater in size.
• You must be able to work a Hybrid schedule in Bergen County, New Jersey, with three days on-site and two days remote.

• Experience in a law firm or professional services environment, with exposure to trust and estates administration preferred.
• Ability to manage document preparation, formatting, and filing in a document management system.
• Strong organizational skills and attention to detail; ability to handle confidential information.
• Proven capability to support attorneys and multiple stakeholders, with proficiency in preparing binders and client meeting materials.
• Eligibility to work in the United States; ability to meet hybrid schedule requirements in Bergen County, NJ.

Note: This description focuses on the role and does not include non-essential boilerplate. EEO statements may be included as applicable by the employer.