Spare Parts Coordinator​/Maintenance Planner & Scheduler

Ancient Crunch Inc. is the fastest-growing healthy snack brand in the U.S. Our flagship product, MASA Chips, is the #1-selling tallow-fried tortilla chip in premium retailers like Erewhon. We manufacture all MASA products in-house at our Hackettstown facility using real ingredients: no seed oils, artificial flavors, or preservatives. All operations adhere to strict Good Manufacturing Practices (GMP) and food safety standards.

The Spare Parts Coordinator / Maintenance Planner & Scheduler is responsible for planning and scheduling preventive and corrective maintenance work and for managing the lifecycle of machinery spare parts, tools, and maintenance supplies. This role connects Maintenance, Production, and our suppliers: making sure every job is planned, the right parts are on hand before work starts, and equipment downtime is scheduled around production instead of being forced by breakdowns.

The ideal candidate combines strong organizational and planning skills with technical familiarity with production equipment (or a strong desire and willingness to learn) to maximize uptime while controlling maintenance and inventory costs.

The responsibilities listed below are not exhaustive. As Ancient Crunch scales, the requirements of this position will expand and adapt. The Spare Parts Coordinator / Maintenance Planner & Scheduler is expected to lead new initiatives and take on additional duties consistent with this title and the long-term evolution of our maintenance strategy.

• PM Program Ownership: Build, maintain, and continuously improve preventive maintenance (PM) work orders and task lists in the CMMS for all production, packaging, and facility equipment, including frequencies, procedures, labor estimates, and required parts.
• Job Planning: Prepare complete job packages for planned work (scope, steps, required parts and tools, labor hours, LOTO/safety requirements, and sanitation needs) so technicians can execute without delays.
• Component Life Tracking: Track the service life of critical wear components (e.g., bearings, belts, seals, blades, heating elements, sealing jaws) using runtime hours, cycle counts, and failure history, and plan replacements before they fail.
• Failure History & Improvement: Analyze work order history, recurring breakdowns, and downtime data to adjust PM frequencies, identify problem equipment, and recommend reliability improvements.

• Weekly Maintenance
  
  Schedule:
  
  Build and publish the weekly maintenance schedule, balancing PMs, corrective work, and projects against technician availability and skill sets.
• Planned Downtime: Coordinate with Production to schedule equipment downtime around the production plan, changeovers, and sanitation windows, minimizing the impact on output.
• Shutdowns & Overhauls: Plan scheduled shutdowns and major overhauls, including scope, timeline, parts kitting, contractor coordination, and post-job review.
• Schedule Compliance: Track scheduled vs. completed work, follow up on missed or deferred PMs, and reschedule as needed so nothing falls through the cracks.

• Backlog Management: Own the work order backlog in the CMMS and prioritize open work orders by safety, food safety, equipment criticality, and production impact.
• Waiting-for-Parts Work Orders: Keep full visibility of every work order on hold for parts, follow up on POs and delivery dates, and release jobs back to the schedule as soon as parts arrive.
• Parts Kitting: Stage and kit parts for planned jobs ahead of the scheduled date so work starts on time.
• Work Order Close‑Out: Ensure work orders are closed with accurate labor, parts used, findings, and failure codes to keep equipment history reliable.

• Establish Inventory Controls: Create, monitor, and adjust minimum/maximum stock levels, reorder points, and safety stock thresholds based on lead times, usage history, and upcoming PM and component replacement forecasts.
• Critical Part Availability: Identify high-risk, critical operational components and ensure 100% availability to prevent unexpected line downtime.
• Audits & Cycle Counts: Schedule and execute regular cycle counts and physical inventory audits to maintain continuous database accuracy.
• Stockroom Organization: Organize physical parts storage using 5S or lean layout…