Senior Budget Analyst Job Hagerstown area,Maryland USA,Finance & Banking

JOB TITLE: Senior Budget Analyst

GRADE: 13

DEPARTMENT: Department of Budget and Finance

FLSA STATUS: Non-Exempt

REPORTS TO: Director of Budget and Finance

GENERAL DEFINITION OF WORK

Under minimal supervision, performs professional level budget development and analysis including preparation, administration, maintenance of budgeting systems, review and control of County-wide budgets.

GENERAL RESPONSILITIES

Provides assistance to County departments, agencies and committees in developing the annual budget and throughout the annual budget process. Works with other budget and finance analysts to prepare and provide uniform documentation and visual aids for budget requests to be presented to the Board of County Commissioners. Evaluates and implements best practices for budget development and budget documents. Maintain specialized reporting and statistics.

Prepare budget instructions and training for County leadership and external agencies.

ESSENTIAL FUNCTIONS

The functions listed below are those that represent the majority of responsibilities but are not necessarily exhaustive. Management may assign additional functions related to this type of work as necessary.

Review and analyze complex budget submissions from departments, agencies and committees for conformance with established guidelines and format. Make appropriate recommendations for review for higher-level budget officials regarding budget requests. Assist departments with budget related questions including research and analysis and provides recommendations. Adjusts budgets as necessary in accordance with the decisions of the administration and Board of County Commissioners. Consolidates all departmental budgets into annual budget document and distributes to leadership and County citizens.

Update the budgeting software so that proper funding for wages and fringe benefits can be included in the annual budget request. Provide accurate reporting on filled and vacant positions including historical reporting on vacancies to allow for inclusion in departmental budgets.

Provide training to leadership and department budget preparers and budget and finance analysts and aid them in preparing budget requests. Update annual operating budget guide and software user manual for use in training. Coordinate training schedule with Information Technology department to ensure all budget preparers have appropriate security roles and access to budget software.

Assist in developing and standardizing procedures and policies to improve efficiency, consistency, and ensure sound financial practices.

Coordinate with outside agencies and internal department leaders to create the annual budget schedule. Act as a liaison to elected officials, outside agencies and organizations, and internal staff to ensure budget workshops and public hearings are scheduled as needed.

Assist in preparation of meeting materials including charts, graphs, and diagrams to illustrate budget expenditures and revenues on behalf of the Chief Financial Officer and outside agencies to be presented at budget workshops with the Board of County Commissioners. Assists the Accountant with preparation of the Citizen Guide to the Budget presented on behalf of the County Commissioners at public hearing.

Reviews requests for new positions and reclassifications of existing positions and provides information to the Salary Committee.

Assist in the design and presentation of the budget document and ensure the accuracy of the published information. Work with department leadership to ensure the vision and mission of the County is accurate.

Manage the process for internal budget adjustments. Review budget adjustments for accuracy and enter into the financial management software. Completes budget adjustments for the carryover of grant funds at the end of the fiscal year. Verifies that funding is available for purchase requisitions and manages temporary control budgets to ensure department ability to enter requisitions.

Prepares monthly journal entries to allocate funds to outside agencies, appropriations from General Fund Operating Budget to Enterprise/Other Funds.

Creates new accounts, departments, funds, and/or projects in the budget and financial system as requested by departments or administration. Purges completed projects/departments/accounts as required. This responsibility requires work to be done outside of normal business hours to ensure there is no loss in access to the budget system by other departments.

Assists with monitoring and analyzing all…